Academy Inc. - General Waiver
In consideration of the acceptance of my application and the permission to participate in a program sponsored by Academy of Sport and Fitness Inc. / ASF, I hereby waive and forever discharge Academy of Sport and Fitness Inc./ASF from all claims, damages, costs, and expenses in respect to injury or damage to my person or property, however caused which may result from my participation in the program. I hereby give permission for emergency medical treatment to be administered to my child, as may be determined reasonable by a medical attendant. It is understood that whenever reasonably possible, relatives will be contacted and informed of the problem, diagnosis, treatment and anticipated medical results.
Informed Consent, Assumption of Risk, Release of Liability
As per Provincial regulations and Gymnastics Ontario guidelines during the COVID-19 all program participants must have the following three documents completed and signed: (1) Academy Sport & Fitness/ASF Release of Liability Agreement; (2) Academy Sport & Fitness/ASF Assumption of Risk; (3) Gymnastics Ontario Preventing COVID-19 Declaration of Compliance.
I understand that these documents must be completed and signed before my child can enter the gym for their program. These forms will be completed once per season. The Academy is using Google Forms to collect electronic signatures on these documents (all three documents are in one Google form). I understand that a Google forms link will be sent to me separately for completion.
Health & Safety Protocols (COVID-19)
Academy of Sport and Fitness Inc / ASF. follows strict safety and hygiene protocols, over and above what is mandated by Provincial and Public Health guidelines and Gymnastics Ontario regulations, to ensure that our families and athletes can comfortably participate in in-person programs at the gym . Thank you for your patience and cooperation in ensuring that the Academy gym environment is safe and healthy for all. Daily Health Self-Assessment (COVID-19): As per Provincial regulations and Gymnastics Ontario guidelines during the COVID-19 all program participants must undergo daily health self-assessment before entering the gym, no more than 3 hours before entering the gym. I understand that I must complete or attest to this health assessment daily before my child can enter the gym for their program. I undertand that my child would not be able to participate in gym activities if they show any f my child has not cleared the health assessment, I under
• We are using Google Forms with the text of the documents embedded, as we want to avoid physically handling paper. For signatures, please re-enter your name or initials. A copy of the completed form will be emailed for your records once you submit the Google Forms.
Arrival (drop-off) & Gym Entry
• Participants are expected to arrive on time to allow for staggered and safe warmup in the program. Latecomers will be admitted only when the coach can safely bring them in. If you know your child will be absent, please inform the coach or advise us via email as soon as possible.
• Only participants will be allowed into the gym. Regretfully, parents and caregivers are not be allowed into the facility at this time. Due to COVID-19 policies, washrooms are available for program participants only.
• Parents/caregivers must sign-in participants at the door with the coach (contactless sign in). Participants are asked to come dressed and ready for their program.
Departure Procedure (pick-up)
• Parents/caregivers must arrive on time for pick-up and wait by the designated exit for their participant.
• The coach will release participants to their parent/caregiver and sign them out. Those picking up participants may be asked to show a photo ID to verify their identity. Please ensure that everyone with permission is listed with us to pick up your participant.
• Parents and caregivers will not be allowed into the gym.
• Regretfully, we are unable to accommodate late pickup. Please arrive on time to pick up your participant.
Payment Policies
• Payment will be arranged separately after registration. You will receive an email with your balance and payment instructions after registration. Special promotions and applicable credits will be applied at that time.
• Payment must be received before the child starts the program. Earlier deadlines may be set as condition to secure the spot in the program.
• No refunds once the program has started or once payment has been received to secure the spot. In the event of cancellation before that time, a refund will be given less a $50 administrative processing fee.
• No program credits or refunds will be provided for missed classes (when your child does not attend a class/absent). Makeup opportunities for missed classes are not guaranteed and are subject to availability (ONLY if space permits). Makeup classes must be completed in the same session registered, to a maximum of two (2) classes per child within a regular session (one class within a mini session). Please contact the office to inquire about availability and to arrange a makeup.
• Notice of withdrawal from a program must be provided in writing (letter or email). The withdrawal will take effect 30 days from the date of receipt. Credit (no refunds) will be provided for any unused fees after the date the withdrawal takes effect, less a $50 administrative processing fee.
• No refunds, credits or makeup for programs (classes/camp days) or when programs are cancelled due to exceptional circumstances, including but not limited to severe weather, flooding, outbreaks, and any other unforeseen circumstances/emergencies that do not allow for safe operation of the facility. In the event of government mandated forced closures (such as COVID-19 closures) only credits will be available for unused program fees (no refunds); Partial credit may be given if zoom format classes are not available in lieu of in-person classes.
• NSF cheques are subject to a $30 charge each.
• Gymnastics Ontario fee is non-refundable (no credit).
Online Classes
I am aware that all Academy Inc. online fitness classes involve risk and must occur with adult supervision. These risks include personal injury, death, property damage, expense and related loss, including loss of income and negligence on the part of the Academy of Sport and Fitness Inc., its coaches, staff, volunteers, other participants and owners of the facilities and I freely accept and fully assume all such risks. All training aid suggestions for the online classes should always be used with adult supervision. Information, instructions and content provided by representatives of Gymnastics Ontario (such as coaches, instructors and staff) as part of online programming and training are provided on the condition that it will not be the basis of any claim, demand, or cause for action. Participants acting on the information, instructions, or content of online programming (such as by performing actions, stretches, routines, or maneuvers) do so voluntarily and at their own risk. Participants are responsible for ensuring their physical environment and location is free from hazards, equipment, or other item or factor that may cause harm to the participant. Participants will not be disadvantaged or disciplined for exercising caution and/or for declining to act on the information, instructions, or content of online programming if they reasonably believe such action may cause them risk or harm. Recording, reproduction and/or distribution of class content is strictly prohibited. Once paid, monthly online program fees are non-refundable and are not available for credit for any reason. At its discretion, Academy Inc. will provide makeup opportunities when it is unable to stream classes due to unforeseen circumstances beyond its control.
General Gym Policies
1. Gymnastic equipment may not be used unless under coach supervision.
2. Outdoor shoes must be removed and left in the front lobby before entering the gym.
3. Only athletes and staff may enter the gym (parent & tot programs excepted). A viewing area is provided. (the viewing area is closed until further notice due to COVID-19).
4. Food and drink are allowed only in designated areas.
5. We strive to be a peanut/nut-free environment. Please help us keep it that way. All participants are asked to refrain from bringing in products that contain or may contain peanuts, nuts and/or nut products. Remember, peanut/nut allergies are of the most common food allergies, with potential life-threatening consequences. Please be aware and read the labels carefully.
6. The Academy reserves the right to terminate participant membership at any time. Specifically, please note that we reserve the right to de-enroll any participants who is unable to keep up with COVID-19 safety protocols.
7. Coaches, class times & age range are subject to change based on availability and demand.
Photo Release
I hereby give permission for the Academy of Sport and Fitness Inc./ASF to use my child's picture or recorded video on its website, social media and promotional materials. I understand that I can opt-out by email.
CASL Release
I understand that the Academy/ASF will be using my contact information to provide me updates on programs I am registered in. I hereby consent to Academy of Sport and Fitness Inc./ASF using the email address/es I have specified on this application for the purpose of communicating updates, schedules, and promotions, to be in compliance with the Canadian Anti-Spam Legislation (CASL). In compliance with CASL I understand that I may unsubscribe at any time from these communications.
