Academy Inc. - General Waiver
In consideration of the acceptance of my application and the permission to participate in a program sponsored by Academy of Sport and Fitness Inc., I hereby waive and forever discharge Academy of Sport and Fitness Inc. from all claims, damages, costs, and expenses in respect to injury or damage to my person or property, however caused which may result from my participation in the program. I hereby give permission for emergency medical treatment to be administered to my son/daughter, as may be determined reasonable by a medical attendant. It is understood that whenever reasonably possible, relatives will be contacted and informed of the problem, diagnosis, treatment and anticipated medical results.
Summer Camp Important Disclaimer (COVID-19)
Due to the current pandemic situation, all campers must be able to maintain physical distancing and follow instructions and protocols throughout the day. Our summer camps are limited this summer to ages 5 and up (born 2015 and before). If your child will be turning five soon, please contact us so that we can further assess whether they can join our camp this summer. If your child meets the age requirement, but you feel your child will have difficulty with these strict protocols, please wait and register them when they are ready. Please note that we reserve the right to de-enroll any campers who is unable to keep up with safety protocols.
Informed Consent, Assumption of Risk, Release of Liability
As per Provincial regulations and Gymnastics Ontario guidelines during the COVID-19 all campers and program participants must have the following three documents completed and signed: (1) Academy Sport & Fitness Release of Liability Agreement; (2) Academy Sport & Fitness Assumption of Risk; (3) Gymnastics Ontario Preventing COVID-19 Declaration of Compliance.
I understand that these documents must be completed and signed before my child can enter the gym for their program. These forms will be completed once per season. The Academy is using Google Forms to collect electronic signatures on these documents (all three documents are in one Google form).
A Google forms link will be sent to you separately for completion.
Daily Health Self-Assessment (COVID-19)
As per Provincial regulations and Gymnastics Ontario guidelines during the COVID-19 all campers and program participants must undergo daily health self-assessment before entering the gym.
I understand that I must complete this assessment daily before my child can enter the gym for their program (no more than 3 hours before entering the gym).
A Google forms link will be sent to you separately for completion.
Summer Camp Health & Safety Protocols (COVID-19)
We follow strict safety and hygiene protocols, over and above what is mandated by Provincial and Public Health guidelines and Gymnastics Ontario regulations, to ensure that our families and athletes can comfortably participate in camp at the gym this summer. Thank you for your patience and cooperation in ensuring that our gym environment is safe and healthy for all.
Forms to Complete
• All campers must have policy forms and health screening self-assessment forms completed before entering the gym. We respectfully ask that forms are competed in a timely manner, as coaches will not have access to the Academy email at the entrances. Camper entry into the gym would be allowed only if all forms are completed.
• We are using Google Forms with the text of the documents embedded, as we want to avoid physically handling paper. For signatures, please re-enter your name or initials. A copy of the completed form will be emailed for your records once you submit the Google Forms.
Arrival Procedure (drop-off) & Gym Entry
• Drop off is at 9:00am. Campers must arrive on time, to ensure that we can maintain health and safety procedures. Doors will open 10 minutes before the start of camp, when possible, to ensure staggered and safe entry of campers into the gym. Latecomers will be admitted only when the coach can safely bring them in. If you know your child will be absent, please inform the coach or advise us via email as soon as possible.
• Only campers will be allowed into the gym. Regretfully, parents and caregivers will not be allowed into the facility. At this time, washrooms are available for campers only.
• Upon arrival, line up for entry outside the designated door for your Camp Pod.
• Parents/caregivers must sign in campers at the door with the coach (contactless sign in). All campers must have their policy forms and health screening self-assessment forms completed before entering the gym. The coach will confirm daily assessment.
• Upon entry into the gym, campers will place all their outdoor clothes and shoes in one large bag (with zipper). Food and snack must be in a separate closed bag. Once all campers are in, all bags will be fogged and placed in the designated Camp Pod area.
• Please come dressed for camp, so that the start of day can move along quickly and efficiently.
Departure Procedure (pick-up)
• Parents/caregivers must arrive on time for pick-up and wait by the designated exit for their camper's pod.
• The coach will release campers to their parent/caregiver and sign them out. Those picking up campers may be asked to show a photo ID to verify their identity. Please ensure that everyone with permission is listed with us to pick up your camper.
• Parents and caregivers will not be allowed into the gym.
• Regretfully, we are unable to accommodate late pickup. Campers must be picked up at 4:00pm. After care campers must be picked up no later than 5:30pm.
Payment Policies
• No deposit is required at time of registration for summer camp or program to hold a spot.
• After you register, you will receive an email with your balance and payment instructions. Early bird and credits will be applied at that time.
• ePayment must be received no later than Friday at noon prior to the week of camp to finalize your registration and secure your spot for that week.
• No refunds once payment is received and processed. However, you may apply for credit towards other camp weeks or programs. An administrative fee of $50 will be applied to all cancellations/withdrawals.
• In the event of government mandated forced closures (such as COVID-19 closures) only credits will be available for missed camps or classes (no refunds).
• No refunds, credits or makeup for missed camps/programs or when camps/programs are cancelled due to exceptional circumstances including but not limited to severe weather, flooding, outbreaks, and any other unforeseen circumstances/emergencies that do not allow for safe operation of the facility.
• Gymnastics Ontario fee is non-refundable (no credit).
• NSF cheques are subject to a $30 charge each.
Online Classes
I am aware that all Academy Inc. online fitness classes involve risk and must occur with adult supervision. These risks include personal injury, death, property damage, expense and related loss, including loss of income and negligence on the part of the Academy of Sport and Fitness Inc., its coaches, staff, volunteers, other participants and owners of the facilities and I freely accept and fully assume all such risks. All training aid suggestions for the online classes should always be used with adult supervision. Information, instructions and content provided by representatives of Gymnastics Ontario (such as coaches, instructors and staff) as part of online programming and training are provided on the condition that it will not be the basis of any claim, demand, or cause for action. Participants acting on the information, instructions, or content of online programming (such as by performing actions, stretches, routines, or maneuvers) do so voluntarily and at their own risk. Participants are responsible for ensuring their physical environment and location is free from hazards, equipment, or other item or factor that may cause harm to the participant. Participants will not be disadvantaged or disciplined for exercising caution and/or for declining to act on the information, instructions, or content of online programming if they reasonably believe such action may cause them risk or harm. Recording, reproduction and/or distribution of class content is strictly prohibited. Once paid, monthly online program fees are non-refundable and are not available for credit for any reason. At its discretion, Academy Inc. will provide makeup opportunities when it is unable to stream classes due to unforeseen circumstances beyond its control.
General Gym Policies
1. Gymnastic equipment may not be used unless under coach supervision.
2. Outdoor shoes must be removed and left in the front lobby before entering the gym.
3. Only athletes and staff may enter the gym (parent & tot programs excepted). A viewing area is provided. (the viewing area is closed until further notice due to COVID-19).
4. Food and drink are allowed only in designated areas.
5. We strive to be a peanut/nut-free environment. Please help us keep it that way. All participants are asked to refrain from bringing in products that contain or may contain peanuts, nuts and/or nut products. Remember, peanut/nut allergies are of the most common food allergies, with potential life-threatening consequences. Please be aware and read the labels carefully.
6. The Academy reserves the right to terminate participant membership at any time.
7. Coaches, class times & age range are subject to change based on availability and demand.
Photo Release
I hereby give permission for the Academy of Sport and Fitness Inc. to use my child's picture or recorded video on its website, social media and promotional materials. I understand that I can opt-out by email.
CASL Release
I understand that the Academy will be using my contact information to provide me updates on programs I am registered in. I hereby consent to Academy of Sport and Fitness Inc. using the email address/es I have specified on this application for the purpose of communicating udpates, schedules, and promotions, to be in compliance with the Canadian Anti-Spam Legislation (CASL). In compliance with CASL I understand that I may unsubscribe at any time from these communications.
