Discount and Refund Policies
• There are no discounts or refunds on registration fees.
• Families may only use one discount.
• Discounts apply to preschool, pre-K, and kindergarten tuition only.
• No refunds will be given for either registration fees or September tuition if you withdraw after July 31.
• A 5% tuition discount will be given on the younger sibling(s) when two or more siblings are enrolled in preschool or kindergarten classes.
• A 3% tuition discount will be given if tuition is paid in full by July 31.
• A 30-day written notice is required prior to withdrawing a student to receive a tuition refund less a 3% processing fee. Tuition pre-paid beyond one month will be refunded. Pre-paid tuition will not be refunded if proper notice is not given.
• Tuition fees are not prorated for illness, holidays or emergency school closures.
Payment Policy
• September tuition is due by July 31st or upon enrollment if after July 31st.
• Tuition is due by the first of the month prior from September forward. October tuition is due on September 1st. November tuition is due on October 1st. Etc.
• Tuition is paid via credit card or e-check through the online JackRabbit Portal. Your account will automatically be charged on the first of each month September-April unless you notify HeartPrints in advance to stop withdraws.
• Please notify HeartPrints at least 10 days in advance if you need to change your online payment method.
• You may access Dependent Care receipts through the online JackRabbit Parent Portal.
• Bank fees accrued due to bounced e-checks or rejected credit cards will be deferred to the parent.
• Accounts that are a month behind payment may result in the termination of service. Students will not be allowed to return to school until balances are paid.
• All balances must be paid in full prior to the last day of school. Outstanding balances may be referred to a collection agency. All fees associated with collections or attorney charges will be added to the collection amount.
COVID-19 Pandemic Tuition Policy
• If a child is advised to self-quarantine at home or choose to stay home in an abundance of caution, teachers will include the student in virtual class lessons & provide at-home learning activities for any time longer than 1 week. Tuition will not be discounted, refunded or credited. Missed days cannot be made up.
• If the school has a short-term closure of less than 1 consecutive month, teachers will include the students in virtual class lessons & provide at-home learning activities. Tuition will not be discounted, refunded or credited. Missed days cannot be made up.
• If the school has a long-term closure of more than 1 consecutive month, teachers will include the students in virtual class lessons & provide at-home learning activities. Tuition will be discounted by 40% for the duration of the closure. 30-day notice is required to withdraw and receive a full refund less a 3% processing fee. If parents choose to withdraw and not participate in virtual learning options, they will receive a 40% discount for the first 30 days, and 100% refund of any tuition, less a 3% processing fee, paid beyond 30 days. If parents choose to re-enroll later in the year, it is based on availability and a second registration fee would not be collected.
Program Extensions
• HeartPrints offers morning, lunch and afternoon program extensions.
• You may register for these programs online using the JackRabbit portal.
• Program extension fees will be added to your monthly reoccurring auto-withdrawal for the remainder of the school year unless HeartPrints is notified at least 10 days in advance to adjust your child's program.
• Families are expected to pay for scheduled extensions even if your child is absent as staffing has been put in place regardless.
Vacation Policy
• Full monthly tuition payment is due regardless of travel plans.
• If plans to be absent for an extended period, you may choose to withdraw your child and re-enroll them upon your return. Re-enrollment is based on available space.
Emergency Closures
• If school must close due to inclement weather or other reasons, you will be notified via email. Closures will also be posted on KDKA, WPXI, and WTAE news channels.
• Three Days of closure are built into the schedule. If the school has more than three emergency closures, parents who are affected will be notified of the plan.
Yoga Liability Waiver & Intake Form for Children
I hereby agree to the following:
My child has permission to attend a yoga class at Heart Prints Center for Early Education.
My child is participating in classes or services during which she/he will receive information and instruction about yoga and health. I recognize that yoga requires physical exertion, which may be strenuous and may cause physical injury, and I am fully aware of the risks and hazards involved. I understand that it is my responsibility to consult with a physician prior to and regarding my child's participation in any physical fitness program, including yoga. I represent and warrant that my child has no medical condition that would prevent her/his participation in physical fitness activities.
In consideration of being permitted to participate in the yoga classes, I agree to assume full responsibility for any risks, injuries or damages, known and unknown, which my child might incur as a result of participating in the program. In further consideration of being permitted to participate in the yoga classes, I knowingly, voluntarily, and expressly waive any claim I may have against the yoga instructor, Heart Prints Center for Early Education, or The Regional Learning Alliance for injuries or damages that my child may sustain as a result of participating in classes or workshops held at Common Ground.
If my child participates in other gross motor activities or events at Heart Prints Center for Early Education (such as dance, gross motor play outside, gross motor play inside etc.) I will also assume full responsibility for any injuries that may result from her/his participation, participation, with the same considerations that this waiver stipulates for yoga.
I have read the above release and waiver of liability and fully understand its contents. I voluntarily agree to the terms and conditions stated above.
Agreement Termination
• This Agreement can be terminated with or without notice by HeartPrints at any time if the terms of the Agreement are not being met.
• HeartPrints reserves the right to dis-enroll a student at any time if it is in the best interest of the child or the program. This will not occur without appropriate attempts to resolve any issue or concern
