Method of Payment
All term fees are Direct Debit in 2020 via our management system.
Direct Debit facility upon enrolment are either by Credit Card and/or Bank Account details which must be provided in order for enrolment to be confirmed.
1. For students commencing classes at the beginning of 2020, class fees will be billed on the 14th January 2020 and direct debited from your account on the 24th January 2020.
2. For students enrolling from the 13th of January 2020 to the 26th of January 2020, HYC membership and sports affiliation fees will be billed and direct debited immediately. Class fees will be directed debited on the 24th January 2020.
3. For student enrolling from the 25th January 2020, HYC membership, sports affiliation fees as well as class fees will be billed immediately. All fees will be debited within 4 working days.
Adult Gym Classes are payable on a casual basis. Contact the office to organise billing and payment.
Recreational classes will be billed on a per term basis.
Competition Classes, eg. Gymstar, will be billed over 10 months in equal amounts starting in January 2020.
Charges for goods (such as uniforms) will be debited prior to collection. Items such as fees for extra classes, competition fees, etc. will be debited at a time advised by HYC administration (usually 2 weeks after invoicing),
It is the responsibility of each parent to notify the office if an account is not received prior to the end of each term.
Term fees can and will be corrected in good faith should an error occur in billing, as soon as practical after the error is detected.
In instances of prolonged absences (family holidays, school trips etc.), full fees must be paid in order to retain your place in a class.
Direct Debit from bank accounts incurs a fee of $.88c per recurring transaction.
Direct Debit from Credit cards accounts incurs a fee of $.66 per transaction attempt plus 2.2% calculated on transaction value.
Dishonour fees of $8.00 will be passed onto your account, in the event the direct debit is unsuccessful.
SHOULD YOU WISH TO DISCUSS FEES PAYMENT, PLEASE CONTACT THE CENTRE MANAGER.
HYC Member - Absences
There are no make up sessions, nor fee discount, for missed sessions available for any of our students, in any sport.
In gymnastics, make up classes are not available due to timetabling in the gym.
Cheerleading and Calisthenics - as these sports are team sports and students learn as part of their team, rather than individually, make-up sessions are not possible.
From time to time scheduled Kindergym classes may need to relocate within the HYC centre. Classes will remain of a high standard covering the Kindergym curriculum. Notification will be communicated in advance when/if a vacancy will occur.
HYC Member - Absences
There are no make up sessions, nor fee discount, for missed sessions available for any of our students, in any sport.
In gymnastics, make up classes are not available due to timetabling in the gym.
Cheerleading and Calisthenics - as these sports are team sports and students learn as part of their team, rather than individually, make-up sessions are not possible.
From time to time scheduled Kindergym classes may need to relocate within the HYC centre. Classes will remain of a high standard covering the Kindergym curriculum. Notification will be communicated in advance when/if a vacancy will occur.
Gymnastics:
Normal Tuition fees will apply if you wish to retain the students class position in the case of injury, sickness or for any other reason. You may elect to instead to have the gymnast removed from the class and we offer you the opportunity to be priority wait-listed should a vacancy arise. We cannot indicate when a vacancy may become available.
Absences of 2 weeks or greater, within a term, with provision of a medical certificate: Where injury occurs at HYC, you may apply to the Centre Manager for a non-refundable, non-transferable credit to your gymnastics fees account for those lessons missed, with the provision of a medical certificate covering all the relevant dates. No cash refund applies in the event that at a later decision is made not to continue with gymnastics. For injuries incurred elsewhere a credit will not be given.
Calisthenics:
Normal tuition fees apply if classes are missed due to injury, sickness or for any other reason. Where an injury affects a Calisthenics student's ability to participate in team activities, the coach will work with the student, guardian and medical professional to enable the student to continue to participate within their capacity.
Cheerleading:
Normal tuition fees apply if classes are missed due to injury, sickness or for any other reason. Where an injury occurs at HYC, and the absence is 2 weeks or greater, with provision of a medical certificate the cheerleader may apply to the Centre Manager to be eligible to receive a non-refundable, non-transferrable credit to their Cheerleading account for those lessons missed, with the provision of a medical certificate covering all relevant dates. No cash refund applies in the event that a later decision is made not to continue with cheer. For injuries incurred elsewhere a credit will not be given.
Heat Policy
This policy is applicable to Highett Youth Club (HYC) to all classes run in the gyms at the Livingston St and Nelson St venues. It does not apply to classes scheduled in the Activity Rooms at Livingston St, barring exceptional circumstances where there is period of extreme weather and the air conditioning is not operational.
Training in the heat
• Physical activity in hot weather puts extra stress on the body, and unless adequate precautions are taken, can lead to risk of serious injury or illness.
• On hot days, coaches will allow for extra drink breaks, rest breaks, and if deemed necessary they will tailor activities appropriately to ensure the health and safety of athletes
Cancellation of Classes on Days of Extreme Heat
• If the temperature is 35° or more at 2.30pm we will cancel classes. Due to radio stations offering varying temperatures at various locations we will be using the current Moorabbin Airport temperature as listed on the Bureau of Meteorology website. www.bom.gov.au
• If we are cancelling classes we will advertise this by 2.45pm on the Heat Policy page of the HYC website and our Facebook page
• If the temperature rises above 35° after 2.45pm we will still run classes and training will be modified to suit the conditions.
• If the temperature is 35° or above at 2.45pm but a cool change comes in and the temperature drops by 4pm classes will remain cancelled.
The purpose of this policy is to ensure the health and safety of athletes and coaches at HYC, in particular the prevention of heat-related illnesses and injury.
• Morning classes/Day time classes (BabyGym, KinderGym etc)- will usually run at all times. Exceptions will be made to this where we experience several consecutive days of extreme heat conditions. In this instance, we will notify parents/guardians no later than 5pm the day prior via Facebook, the HYC website and via SMS.
• When classes are cancelled due to the heat policy a make-up session will be offered in the first week of the holidays. When classes are cancelled due to a heat policy in term 4 a credit will be applied to athlete accounts for the following year. Athletes not returning may receive a refund upon written request.
Role of Parents/Guardians
• Parents are the best judges of their children. The temperature inside the gym can often exceed the outdoors temperature. Parents should not just be guided by our heat policy but also by their children and any other activities they may have participated in at school. If a parent decides not to bring their child on a day when classes are still running they will not be entitled to a credit/refund.
• Parents/guardians are encouraged to ensure that their children wear clothing appropriate to the weather conditions (ie short sleeved leotard or shorts and cotton t-shirt)
• Athletes with medical conditions that are effected by the heat (eg. Asthma, diabetes, epilepsy) are encouraged to work within their limits, and where necessary, communicate with their coach regarding their need for modified training on days of extreme heat.
