HYC Membership
HYC Membership
The Club membership and sport affiliation fees (GC, AASCF and CVI) are charged annually and ARE DUE IN THEIR ENTIRETY UPON ENROLMENT regardless of how long a student stays at the club. Your spot is secured on receipt of this payment and the provision of direct debit details. Those joining in Term 4 are charged at a reduced rate.
Highett Youth Club Membership (GST not Applicable) per annum:
Single Member $50.00
Family Members $85.00 per family
Sport Affiliation Fees (Inclusive of GST):
Competitive Calisthenics Victoria $85.00
Australian All Star Cheerleading Federation $15.00
Competitive Gymnastics Victoria (GV) $73.50
Recreational Gymnastics Victoria (GV) $48.00
Kinder Gymnastics Victoria (GKV) $36.00
Method of Payment
Method of Payment
All term fees are Direct Debit in 2022 via our management system.
Credit Card and/or Bank Account details must be provided upon enrolment in order for your spot to be secured.
1. For students commencing classes at the beginning of 2022, class fees will be billed on 25th January 2022 and direct debited from your account on 1st February 2022.
2. For students enrolling from 25th of January 2022 HYC membership and sports affiliation fees will be billed and direct debited immediately. Class fees will be directed debited on 1st February 2022.
3. For student enrolling from 29th January 2022 HYC membership, sports affiliation fees as well as class fees will be billed immediately. All fees will be debited within 2 working days.
Recreational classes will be billed on a per term basis based on the number of weeks in each term.
Competitive classes, eg. Gymstar, Calisthenics and Cheerleading will be billed over 10 months in equal amounts starting January 2022.
Charges for goods (such as uniforms) will be debited prior to collection. Items such as fees for extra classes, competition fees, etc. will be debited at a time advised by HYC administration (usually 2 days after invoicing).
Calisthenics costume fees will be charged monthly. Calisthenics competition entry fees will be charged in 3 instalments.
Term fees can and will be corrected in good faith should an error occur in billing, as soon as practical after the error is detected.
In instances of prolonged absences (family holidays, school trips etc.), full fees must be paid in order to retain your place in a class.
Direct Debits from bank accounts incur a fee of $.88c per recurring transaction.
Direct Debits from credit cards incur a fee of $.66 per transaction attempt plus 2.2% surcharge calculated on transaction value.
Dishonour fees of $8.80 will be charged to your account in the event the direct debit is unsuccessful.
SHOULD YOU WISH TO DISCUSS FEE PAYMENTS, PLEASE CONTACT THE OPERATIONS MANAGER.
Discounts
Discounts
The Club offers a family discount (10%) on 2nd and subsequent child's class fee component, and a discount of 15% for concession card holders. However if a family qualifies for both discounts only the higher will apply.
Please Note: This excludes those participating in casual classes.
Unpaid fees
Unpaid fees
If outstanding fees are not paid the club reserves the right to refuse training privileges.
Overdue fees will attract an overdue fee (10% of total amount outstanding). Accounts that remain unpaid after 21 days of falling due will be passed to collection agents for action.
HYC Member - Absences
HYC Member - Absences
There are no make up sessions, nor fee discount, for missed sessions available for any of our students, in any sport.
In gymnastics, make up classes are not available due to timetabling in the gym.
Cheerleading and Calisthenics - as these sports are team sports and students learn as part of their team, rather than individually, make-up sessions are not possible. Attendance at every class is highly recommended.
From time to time schools attend the club during scheduled Kindergym classes. This may require a small change to class times. Such changes will be communicated in advance.
Gymnastics:
Normal Tuition fees will apply if you wish to retain the students class position in the case of injury, sickness or for any other reason. You may elect to instead to have the gymnast removed from the class and we offer you the opportunity to be priority wait-listed should a vacancy arise. We cannot indicate when a vacancy may become available.
Absences of 2 weeks or greater, within a term, with provision of a medical certificate: Where injury occurs at HYC, you may apply to the Operations Manager for a non-refundable, non-transferable credit to your gymnastics fees account for those lessons missed, with the provision of a medical certificate covering all the relevant dates. No cash refund applies in the event that at a later decision is made not to continue with gymnastics. For injuries incurred elsewhere a credit will not be given.
Calisthenics:
Normal tuition fees apply if classes are missed due to injury, sickness or for any other reason. Where an injury affects a Calisthenics student's ability to participate in team activities, the coach will work with the student, guardian and medical professional to enable the student to continue to participate within their capacity.
Cheerleading:
Normal tuition fees apply if classes are missed due to injury, sickness or for any other reason. Where an injury occurs at HYC, and the absence is 2 weeks or greater, with provision of a medical certificate the cheerleader may apply to the Operations Manager to be eligible to receive a non-refundable, non-transferable credit to their Cheerleading account for those lessons missed, with the provision of a medical certificate covering all relevant dates. No cash refund applies in the event that a later decision is made not to continue with cheer. For injuries incurred elsewhere a credit will not be given.
HYC Membership Withdrawal/Re-enrolment
HYC Membership Withdrawal/Re-enrolment
In the case of members not wishing to continue with classes at HYC, discontinuing forms can be obtained from our website and must be submitted prior to the next tuition fees due date.
NB. Only written notification of intention to discontinue will be accepted.
NO REFUNDS will be given where a student advises they will not be completing the term.
Competitive Gymnastics, Cheerleading and Calisthenics
Enrolments in these sports are considered an annual commitment, and therefore withdrawing from these classes is strongly discouraged due to the impact of losing a team member. In these circumstances, NO REFUND will be given on monthly fees.
Participants are automatically re-enrolled for the following term during the year.
All students have to re-enrol from year to year via our on-line portal. Members will be avised on the dates for re-enrolment.
Medical Indemnity
Medical Indemnity
Upon agreeing to your participation agreement you acknowledge that participation in any physical activity carries with it a reasonable assumption of risk and you will not hold HYC liable except in the case of gross negligence.
You also agree to pay any cost incurred in the case of emergency where medical/ambulance assistance is required.
Staff have First Aid qualifications, including CPR, Anaphylaxis and Asthma Management. Every effort is made to avoid injury/harm to participants, however, in the instance where injury/illness occurs and the participant is under the instruction of staff, the staff member will assess the situation and action the most appropriate First Aid or seek further medical assistance.
Any decision made will be made in the best interests of the participant, others participating in the program and the staff involved. Any incurred costs will be the responsibility of the participant's "responsible person".
We strongly recommend you taking up Ambulance insurance.
Trial Classes
Trial Classes
A TRIAL (come and try) class is offered to all NEW HYC MEMBERS after the commencement of term one, subject to availability in that class. After participating in the class and you wish to proceed, you must contact the HYC office within 2-3 working days, to confirm your spot in that class. HYC office will then confirm your placement in that class. The trial class will then be billed with any other fees due, an invoice will be forwarded to you advising you when the amount will be debited from your account. If we do not receive confirmation, the place will be offered to the next on the wait list.
A trial is not offered to prospective members prior to term one commencing.
Wait-list Procedure
Wait-list Procedure
Once it has been determined that there are no available positions in the desired class, you can register to go onto the wait list as per the guidelines below.
Wait-list Guidelines
1. Any eligible participant wishing to enrol in a class that has reached its authorised capacity can register to go onto the wait-list for their desired class. By selecting the full class you are automatically added to the class wait list. You may register for multiple wait list classes for that particular age group.
2. A participant is wait listed in the order in which she/he attempts to register for the class.
3. When a position becomes available in the class, the office will call the first person listed on the wait-list by date order. The office will contact the person via telephone and/or email to offer the available position in the class. If the person contacted does not respond to the office within three working days, HYC office will assume the person does not want to take up the position offered and will be removed from the wait-list. The office will then proceed to call the next student on the wait-list in date order.
4. Exceptions to calling the next person on the wait list in date order;
a. A participant unable to attend their class due to medical or exceptional circumstances for a period of time and who have forfeited their position in a class through the refund policy will be put on the wait list until their circumstance has changed and they can resume their classes. This participant will take priority when offering a position from the wait list.
b. A current, fully paid participant who has requested to swap to a different class. This participant will take priority when offering a position from the wait list.
5. Any participant with outstanding fees will not be allowed to be placed on the wait list.
Heat Policy
Heat Policy
This policy is applicable to Highett Youth Club (HYC) to all classes run in the gyms at the Livingston St and Nelson St venues. It does not apply to classes scheduled in the Activity Rooms at Livingston St, barring exceptional circumstances where there is period of extreme weather and the air conditioning is not operational.
Training in the heat
• Physical activity in hot weather puts extra stress on the body, and unless adequate precautions are taken, can lead to risk of serious injury or illness.
• On hot days, coaches will allow for extra drink breaks, rest breaks, and if deemed necessary they will tailor activities appropriately to ensure the health and safety of athletes
Cancellation of Classes on Days of Extreme Heat
• If the temperature is 35° or more at 2.30pm we will cancel classes. Due to radio stations offering varying temperatures at various locations we will be using the current Moorabbin Airport temperature as listed on the Bureau of Meteorology website. www.bom.gov.au
• If we are cancelling classes we will advertise this by 2.45pm on the Heat Policy page of the HYC website and our Facebook page
• If the temperature rises above 35° after 2.45pm we will still run classes and training will be modified to suit the conditions.
• If the temperature is 35° or above at 2.45pm but a cool change comes in and the temperature drops by 4pm classes will remain cancelled.
The purpose of this policy is to ensure the health and safety of athletes and coaches at HYC, in particular the prevention of heat-related illnesses and injury.
• Morning classes/Day time classes (BabyGym, KinderGym etc)- will usually run at all times. Exceptions will be made to this where we experience several consecutive days of extreme heat conditions. In this instance, we will notify parents/guardians no later than 5pm the day prior via Facebook, the HYC website and via SMS.
• When classes are cancelled due to the heat policy a make-up session will be offered in the first week of the holidays. When classes are cancelled due to a heat policy in term 4 a credit will be applied to athlete accounts for the following year. Athletes not returning may receive a refund upon written request.
Role of Parents/Guardians
• Parents are the best judges of their children. The temperature inside the gym can often exceed the outdoors temperature. Parents should not just be guided by our heat policy but also by their children and any other activities they may have participated in at school. If a parent decides not to bring their child on a day when classes are still running they will not be entitled to a credit/refund.
• Parents/guardians are encouraged to ensure that their children wear clothing appropriate to the weather conditions (ie short sleeved leotard or shorts and cotton t-shirt)
• Athletes with medical conditions that are effected by the heat (eg. Asthma, diabetes, epilepsy) are encouraged to work within their limits, and where necessary, communicate with their coach regarding their need for modified training on days of extreme heat.
COVID-19
HYC comply with the Covid-19 safe practice rules as set by the State Government. Therefore, from time to time we may need to reduce our numbers to comply. Should this occur, we will advise our members. Any classes missed as a consequence will be credited to the member.
If a member misses classes due to being in isolation or testing positive to Covid-19, a credit will be given for the class/es. A copy of the related documentation is required.
