Policies, Procedures and NWDA Facts
Enrollment/Registration: An annual nonrefundable registration fee of $30 is charged per student. Once a student is enrolled, tuition will continue to be charged each month through June. Class placement is determined by the instructors and is based on a student's ability and certain age restrictions. Recital Classes can be added at any time with instructor permission up until April 1 of each year. To add a class or classes, complete a Class Add/Drop/Change Form and give to the NWDA office staff. Classes can only be dropped effective the first of each month. Notice must be made in writing to NWDA (via class Add/Drop/Change form completed at the front desk) 10 days prior to the end of the month. Simply not attending classes does not constitute an official withdrawal and your account will continue to be billed until proper notice is received.
Tuition/Payment: Our program is designed as a ten-month session running September through June. Monthly tuition is divided into equal payments for lessons received for the full ten-month session and will remain the same each month regardless of attendance, school closures, holidays, vacations, recital rehearsals and performances, etc. Registration reserves a place in the class for the dancer, even when they are absent. Tuition will not be prorated for any reason and is due by the fifth day of every month for the duration of the September through June session (August through July for Competition Dancers). Partial payments will always be applied to the oldest charges included in the account balance. A late charge of $25 for account balances less than $250 or $40 for account balances of $250 or more will be added for all fees paid after the close of business on the 10th of the month. If the 10th of the month falls on a Sunday or holiday, account balances must be paid by the last business day prior to the Sunday or holiday in order to avoid the late charge. Additional monthly late charges will accrue each month following until the full account balance due has been paid. There will be no prorated tuition, deductions, refunds or transfers for missed lessons, regardless of the reason. Accounts that become delinquent face cancellation of classes. WE DO NOT SEND MONTHLY BILLS OR REMINDERS. Competition Fees paid after the due date will incur up to a $45.00 late fee. Tuition payments may only be made by automatic payment through credit/debit card on file. Payments may not be processed over the phone. If your payment is returned (check) or declined (automatic debit or credit payment) by your bank for any reason, you will be charged a $25 processing fee for debit/credit transactions and $45.00 per NSF checks received.
Refunds/Returns: NO REFUNDS ARE GIVEN FOR ANY REASON. This applies to class tuition, private lesson fees, costume and retail purchases, etc.
Recital: Each year we showcase the progress of our students in our professional quality recital shows. Some recitals are one show only; others may have two. Participation is not mandatory but is strongly encouraged, as dance is a performing art. Students performing in the show(s) are required to pay a costume fee for each class participating in recital. Families with multiple students or students with multiple classes may perform in more than one show. Parents of minor students choosing not to perform in the shows must notify our office staff in writing via the Recital Opt Out form by Oct. 1st (Winter) and April 2nd (Spring) if they are NOT performing in recital. Failure to do so results in a costume purchase for the student, which will be billed to their account regardless of participation.
Costumes: Each student participating in the recital will be charged a costume fee for each routine they perform in. Students will be charged $65 per costume.
Recital Fee: Each student participating in the recital will be charged a $55 recital fee (families will only pay one recital fee, regardless of the number of children who participate). Recital fees will automatically be charged to the dancer's account unless NWDA receives a Recital Opt Out form by the dates specified above.
Private Lessons: The cost for a private lesson varies by instructor. In addition to the private lesson fee, a studio rental fee is also due. Please see the Room Reservation Policy for details.To cancel or reschedule a private lesson, please notify the instructor at least 24 hours prior to the private lesson. If you cancel or reschedule with less than 24 hours notice, there is a $25 cancellation fee. If you schedule a private lesson and fail to attend, or fail to notify the instructor at least four hours prior to your scheduled time, you will be charged for the private lesson in full because the instructor will not have time to schedule a replacement.
Attendance: Attending class on a regular basis ensures progress for all students and the completion of recital choreography in a timely fashion. Once recital choreography starts, please avoid missing classes as much as possible. If it is necessary to miss class, please call and let us know you or your child will be absent. Instructors may remove a student out of a portion or all of a recital routine if the student misses too many classes.
Arrival and Dismissal Times: Dancers should arrive in full dance attire 5 to 10 minutes prior to their scheduled class time. Missing 'warm-ups' due to tardiness may cause injury and is disruptive to the rest of the class. Class schedules are designed with a five-minute "passing period" to allow dancers to prepare for their next class. Children under the age of 10 must be escorted in and out of the studio. NWDA is not responsible for providing before- or after-class care for students. Students are not to be left at the studio for excessive time periods.
Class Cancellation: Closures due to snow or weather will correspond with local school closures so please check radio/television broadcasts, as well as our recorded phone message. We also post studio closure information on our website (www.nwdanceandacro.com) and Facebook fan page (www.facebook.com/NWDanceandAcro).
Dress Code: Our dress code policy is posted on our website. Individual instructors may permit variations of the dress code. All students are required to have their hair tied back. Large jewelry and watches are not allowed due to potential injury.
Information: Our primary means to keep you informed of important information is via email notification and through postings on the studio bulletin board. Please take time to check your email frequently and to read the flyers or notices posted in the studio. We will do our best to provide timely and accurate information, it is your responsibility to make yourself available to that information.
Care of Students: NWDA is not responsible for providing before or after class care for students. Students are not to be left at the studio for excessive time periods before -or after- their classes. Any student under the age of 10 must be escorted into and out of the studio.
Head Lice: If you know your child has lice, please keep them at home to ensure that it does not spread to the other students. Keep your child at home a week after treatment and update us with your child's progress.
Food/Drinks: With the exception of water bottles, NO food or drinks are allowed in the classrooms.
Cell Phones: Student cell phones are not allowed in NWDA classrooms.
Classes: Classes may be combined at director's discretion.
Policy Changes: NWDA reserves the right to change policies at any time and for any reason.