APEC agrees to provide childcare based on the program enrolled in.
My child will participate in the following meal plan based on the program enrolled in: Breakfast, Lunch, Afternoon Snack and Supper.
APEC does not administer medication unless an Extreme Allergy Form is completed and on file.
My child will not be allowed to enter or leave the facility without being escorted by the parent(s), person authorized by parent(s), or facility personnel.
I acknowledge it is my responsibility to keep my child's records current to reflect any significant changes as they occur, e.g. email address (primary form of communication), telephone numbers, work location, emergency contacts, child's physician, child's health status, infant feeding plans and immunization records, etc.
The facility agrees to keep me informed of any incidents, including illnesses, injuries, adverse reactions to medications, and exposure to communicable diseases, which include my child.
APEC agrees to obtain written authorization from me before my child participates in routine transportation, field trips, special activities away from the facility, and water-related activities occurring in water that is more than two feet deep.
I authorize APEC to obtain emergency medical care for my child when I am not available.
I have read and agree to abide by the APEC Parent Handbook found at www.APECprep.com. It is my responsibility to keep up with all policy updates.
I understand that the center will advise me of my child's progress and issues relating to my child's care as well as any individual practices concerning my child's special needs. I also understand that my participation is encouraged in APEC activities.
Fee Payments/Consecutive Absences
Fees are due for children enrolled whether your child attends the center or not. GACAPS recipients are responsible for payment if GACAPS will not cover. If the child is absent for two consecutive weeks, the child will be considered withdrawn from the program. Re-admission will require an additional $65 registration fee and payment of any past due fees. Family vacations, holidays, absences due to illnesses, weather related closings and any other absences are expected to be paid for under the normal payment policy.
Fee Schedule/Charge Dispute
All fees are due prior to service week.
All accounts must have a valid credit card on file that will be charged at the close of business on Fridays for the upcoming weekly fee.
Cash or money order payments must be made on site prior to close of business on Fridays for the upcoming week's fee to avoid card being charged.
Credit card payments must be made by parents via the parent portal. All card information must be kept up to date and all accounts with balances will be charged automatically at the close of business on Fridays. If you feel you have been charged in error, you must contact System@APECprep.com for resolution. Any account holder who initiates a dispute of charges from APEC with your card company will be required to prepay for services monthly by cash only and risks termination of services and removal of applicable scholarships.
All declined credit card payments will incur a $25 late fee.
Accounts with balances, including those with declined charges, will be suspended and children will not be accepted into the program; the school will be notified, and children cannot return to the program until balance is paid in full.
All fee related matters must be addressed via email at System@APECprep.com. Group Leaders, Program Leaders, Site Directors and all other staff cannot adjust your account.
Per APEC Parent Handbook Policy 5 and Policy 25.12, APEC requires that parents share all information regarding children relative to their care ie Individualized Education Plans (IEP's), 504 Plans, Babies Can't Wait data, toileting assistance for school age children, non-verbal, etc. Absent of the aforementioned, there are some behaviors that pose a safety hazard to the child and/or other children in our program. Those behaviors include but are not limited to non-compliance (refusal to follow instructions or stop designated behavior), running from leaders, and combative outbursts towards leaders or other students. These behaviors and any behavior that potentially endangers safety, can result in immediate dismissal from the program or required enrollment in our Exceptional and/or Reduced Ratio Programs if available. Children requiring small group or individualized instruction during the school day may require the same care during after school and may be subject to relevant fees associated with providing that care.
Parent Code of Conduct
All parents/guardians and/or authorized pick ups must abide by the APEC Parent Code of Conduct found in the APEC Parent Handbook which includes the following: Swearing/Cursing, Threatening of employees, children other parents or adults associated with APEC, Physical/Verbal punishment of your child or other children at APEC, Smoking, Violating safety policies, Confrontational interactions with employees, other parents or associates of APEC, Violations of the confidentiality policy, Cell Phone Use, Personal Appearance. Details can be found in the APEC Parent Handbook and violations will result in dismissal from the program.
Should my child suffer an injury or illness while in the care of APEC and the facility is unable to contact me (us), APEC shall be authorized to secure such medical attention and care for the child as may be necessary. I (We) agree to keep the facility informed of changes in telephone numbers, etc. where I can be reached. APEC Learning Center agrees to keep me informed of any incidents requiring professional medical attention involving my child.
Authorization to Dispense External Preparations
Parental Authorization. Except for first aid, personnel shall not dispense prescription or non-prescription medications to a child without specific written authorization from the child's physician or parent. Such authorization will include, when applicable, date; full name of the child; name of the medication; prescription number, if any; dosage; the dates to be given; the time of day to be dispensed; and signature of parent.
I give APEC permission to apply one or more of the following topical ointments/preparations to my child in accordance with the directions on the label of the container.
Baby Wipes, Band-aids, Neosporin or similar ointment, Bactine or similar first aid spray, Sunscreen, Insect Repellent, Non-Prescription ointment (such as A & D, Desitin, Vaseline), Baby Powder
Release of Liability
APEC is not responsible for items brought into the center or left in the center by children or parents i.e. ipods, hand held games, cell phones, cd's, dvd's, jackets, book bags etc. We do not recommend sending expensive items with children.
Release for Media Recording
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, I hereby irrevocably authorize APEC FAMILY FOUNDATON FUND, INC., APEC LEARNING CENTER, APEC AFTER SCHOOL ENRICHEMNT AND LOVE PEACE HARMONY FOUNDATION. ("Producer") and Producer's, agents, successors, representatives or assigns to record my name, likeness, image, voice, sound effects, interview and performance on video, film, or otherwise (the "Recording") in any markets, media and formats now known or hereafter to be developed, to edit such Recording as Producer may desire, and to incorporate such Recording into the Video, into any subsequent versions or excerpts thereof and into any materials related thereto, including but not limited to promotion and advertising materials. It is understood and agreed that Producer shall retain final editorial, artistic, and technical control of the Video and its content. Producer may use, and authorize others to use, the Video, the Recording and any portions thereof in all markets, manner, formats and media, whether now known or hereafter developed, throughout the world, in perpetuity. Producer, and Producer's successors and assigns, shall own all right, title and interest, including the copyright and moral rights, in and to the Video, the Recording and in any related materials, to be used and disposed of, as Producer shall in its sole discretion determine.
I agree that I shall not have any entitlement to compensation for production of the Video and shall not make any claim against Producer, its directors, officers, agents, successors, representatives or assigns for damages that may arise from the Video or the Recording or use including, without limitation, any claim that is based on an alleged misrepresentation, negligence, defamation, breach of privacy, right of publicity infringement or an infringement of any applicable privacy legislation.
I have read this agreement and acknowledge that I have understood and agree with its contents and agree to be bound by them.
This document may be signed by agreed to electronically.
Arrival/Pick Up Procedures
All children must be signed in daily upon arrival and delivered directly to the supervising staff (Teacher/Group Leader) using a unique PIN or signature. Please do not share your PIN with family or friends.
Upon arrival for pick up, please enter your PIN so we can accurately monitor who is on site at all times.
Parents or other authorized adult are required to sign their child out of care on the sign-out sheet or check in/out computer located at the front desk upon arrival. Parents must then retrieve their child directly from the direct care provider (Teacher/Group Leader).
You must be 16 years old and have valid identification to pick up a child.
A $1 per minute late pick up fee will be assessed to all children not picked up by the designated close of business. This late pick-up fee and all other fees must be paid before the child can return to the center. Repeated late picks can result in a $5 per minute late pick up fee. Children should not be left in care for more than 10 hours.
A child's services can be terminated should the child be picked-up late on three occasions in one school year regardless of the reasons for the late pick-up. It is the parent's responsibility to ensure that someone (either a parent or Emergency/Alternate pick-up person) is available to pick up the child on time.
Summer Expo Exemption
Please be advised that APEC Summer Expo is exempt from licensing by Bright From The Start.
Until further notice the following procedures will be followed in response to the COVID-19 Pandemic: To limit adult exposure, student drop off/pick up is at the door, staff will sign in/out; temperatures will be checked daily; students exhibiting two of the following symptoms will not be accepted and/or must be removed from care: Fever, Loss of smell/taste, Cough, Muscle aches, Sore throat, Shortness of breath, Chills, Headache, Nausea, vomiting, diarrhea or loss of appetite; No outside belongings allowed (blankets and sheets will be provided and washed daily); Children over the age of 4 years will be required to wear masks while inside the center; Parents must check email and other communication methods for updates daily