What To Expect On Your First Day
WHAT TO EXPECT ON YOUR FIRST DAY
Hi EXA families!
I hope you are as excited as we are about starting classes! We wanted to take just a minute to touch base with you on what to expect.
What to Wear
Gymnasts should wear a leotard or a tight fitting athletic outfit (spandex). No shoes or jewelry. Hair must be secured and out of the face.
Cheerleaders & 4- in- 1 please wear athletic clothing & flat soled, indoor tennis shoes (or cheer shoes). No shoes or jewelry. Hair must be secured and out of the face.
Ninjas please wear athletic clothing. No shoes or jewelry. Hair must be secured and out of the face.
All new ninjas will receive their headband this week. We can't wait to see you earn those stripes as the program continues!
Shoes and belongings
In Eau Claire we have cubbies in the parent room for kids to put their shoes and belongings.
Menomonie, also has cubbies inside of the gym or athletes can leave their shoes on or under a chair.
Competition athletes, please use the black lockers in the athlete room or back of the gym.
Bathrooms
Eau Claire families, please use the bathrooms at the start of the hallway when you enter the gym. If you forget and need to go back, please do not worry about being late. We understand!
Changing area
Menomonie has bathrooms in the waiting area for you to change and we have a changing area in the athlete room in Eau Claire.
What to Bring
We ask that you bring with you your current AAU memberships & give them to the front desk upon arrival/check in. The last few numbers of your membership will be used as your athlete ID number and help us take attendance. To purchase your membership please go to AAUsports.org & purchase the $14 youth membership for your athlete.
Water Bottle. We ask that you bring that with you each class. Our Menomonie location does not have a drinking fountain at this time. We offer water bottles for sale for $1, please see the front desk about getting one.
Before Class
Upon arrival of class, please have your child wash their hands before stopping at the front desk to get checked in. We will be taking temperatures and asking Covid related questions. (Ex: Are you sick/been in contact with anyone that is sick?) If your child has a temperature above 100.5 degrees, we will have to send them home (until Covid restrictions are lifted).
If it is your first day at the gym you should receive a new member packet that provides important information about the gym and will answer most questions you may have. If you do not receive the packet, please ask the front desk.
During Class
Our coaches may take some time getting to get to your child and for the kids to get to know each other.
Where to sit
Athletes are welcome to sit in the chairs provided inside the gym as they wait for their coaches to get them for class.
Parents are welcome to watch for their child's first day of class in our parent viewing area. To help keep numbers low in the gym due to Covid, we ask that you please drop off your child in the front and pick them up at the back door. Thank you for understanding and complying with our state Coivd restrictions.
Menomonie competitive gymnasts, please use the bleachers in the back of the gym to help with congestion.
Preschool parents
We understand that coming to class can be intimidating for your little ones. Those who have children enrolled in our 2 year old class, we require parent assistance during class. If you have a child 3 and older, we understand if they need you to stay by their sides at first and if you need to sit in the gym. Your child will start to feel more comfortable with their class as time progresses at which time we ask that you sit inside the parent viewing area, covid permitting.
Watching class vs. dropping off
Parents, you are welcome to stay or drop your child off for their first time coming to class. After your child's first time class, we ask that you please drop your child off to allow for social distancing in our lobbies and viewing areas until Covid restrictions are lifted.
We hope this helps prepare you a little bit for the 1st day of class. See you all soon!
Payment Information & Refunds
Thank you for registering at EXA Sports. EXA apparel, can be purchased at our proshop at http://www.exathletics.com/#!pro-shop/ciaq.
Payment is due upon registration. Cards will be run for tuition on the 25th of the month prior to the month tuition is due or the week you start classes with us.
All accounts are required to keep a debit/credit card on file. All unpaid accounts after the 1st of the month will be dropped. You must make payment in full to re-enroll.
There is a $20.00 returned check charge for any checks returned by the bank.
Lesson fees do not include competition clothing or meet fees.
If a gymnast is enrolled on the 1st month, refunds will only be given if the class is cancelled by EXA and a similar class is not available. If a student is unable to complete a class for documented medical reasons, a credit will be issued that may be used for classes or items within the same membership year.
We will not issue refunds if it was your choice not to attend class. We allow unlimited make ups so you may make up the classes you missed. We require a 2 week notice to drop your class and stop your billing for recreational classes and a 30 day notice for competitive gymnastics.
Uniform/Leo sales are final and cannot be returned or refunded.
Rescheduling and Withdrawal
While EXA Sports makes every effort to keep the coaching staff consistent, some substitution of coaches may occur due to scheduling issues. If a class is canceled due to inclement weather, open gym may be used to make up the time. Classes may be cancelled if there are fewer than 4 member enrolled.
If you wish to withdraw from class, you must fill out a drop request form at the front desk 2 weeks prior to the end of the month/drop date. Tuition is posted/charged automatically each month and will continue to post to your account unless you notify us that you are withdrawing from class. We cannot guarantee that your card will not be charged if you do not fill out a drop form with a 2 week notice. Competitive All Star Cheer & Gymnastics requires a 30 day notice.
If you decide to withdraw/take a break during a month, your money will not be refunded. All sales are final. You may however, schedule a make up class.
Inclement Weather Policy
If weather requires the gym to close we will attempt to contact you via facebook and email.
ExA & AAU Membership Fees
Due to our insurance policy, all of our athletes are required to become AAU members through the AAU website at AAUsports.org. Once this membership is obtained, the athlete's membership number must be given to Exceptional Athletics before your child is allowed to start their class. The last 4 digits of that number will be the student's ID/check in number.
Since this is an additional cost to the EXA membership fees, ExA membership fees will be reduced when members renew with us after their 2nd year.
*Prices for ExA and AAU memberships are subject to change.
Etiquette and Termination
Those not participating in a class must remain in the viewing area at all times. This includes parents and siblings who have classes scheduled at other times. This policy enables our staff to retain their student's full attention ensuring they receive a quality class. We ask that parents please do not talk with your child during class time. A child's contact with their parents can be very limiting to their class progress and could become a safety hazard due to a lack of concentration from the child. Any time you would like to understand and/or discuss what your child is working on in class, please ask their instructor. Our staff is always willing to talk to you. We will have observation times when parents and siblings will be allowed in the gym to watch.
During workout, gymnasts and cheerleaders may not chew gum or drink soda. No food is allowed in the equipment area. Questions regarding decisions of judges or officials at meets must be addressed with the coach present at the meet. Excessive negative or threatening behavior by an athlete or family member may be cause for termination from the program. Athletes removed from practice for behavior will require a conference with a parent and the club director before they may return to practices. Parents may not coach their athletes from the stands during meets or practices. Athlete use of drugs, alcohol or tobacco will result in a one week suspension with no refund. A second infraction will result in immediate termination from the program.
Attire
For practice, gymnasts should wear a leotard, cheerleaders should wear a tight fitting shirt, shorts, and cheer shoes that are not worn outside. All girls should have their hair pulled back. Boys should wear a t-shirt and athletic shorts. Baggy shorts or cutoffs may not be
worn. Gymnasts must provide their own grips, tape and other gear. Pre-wrap and tape must be purchased on your own. For safety, all jewelry must be removed. Competitive gymnasts and cheerleaders will receive information on the attire required for competition.
Medical Emergency
The undersigned gives permission to Exceptional Cheer, LLC/EXA Sports, DBA its owners and operators to seek medical treatment for the participant in the event they are not able to reach a parent or guardian. I hereby declare any physical/mental problems, restrictions, or condition and/or declare the participant to be in good physical and mental health. I request that our doctor/physician be called and that my child be transported to the nearest hospital.
RELEASE OF LIABILITY, WAIVER OF LIABILITY
As a parent/legal guardian, I hereby consent to his/her participation in any or all activities being held at the Exceptional Cheer, LLC/EXA Sports, DBA including participation in tumbling, cheerleading, trampoline and use of any equipment. I understand these activities with Exceptional Cheer, LLC/EXA Sports, DBA may result in injuries such as paralysis or even death from various causes, known and unknown, which include but are not limited to, the heights from the equipment and the body during certain movements, rotation of the body and movement of the body.
I am fully aware that these gym activities may be without instruction from Exceptional Athletics coaches, instructors or employees and my child is engaging in these activities under that understanding and at our own risk. I am fully aware of the inherent risk involved in tumbling, cheerleading, trampoline and any and all other activities with Exceptional Athletics, and the possibility of injury or death from participating in these activities.
Acting on my behalf agree to waive any and all rights, claims, damages, actions, cause of action or suits of any kind or nature whatsoever which I have or my child has against Exceptional Athletics or any agent, employee, representative or acting on their behalf and to indemnify, defend and hold harmless Jenifer Wieland, Amy LaVelle, and any Exceptional Athletics agent, employee, representative or other person acting on their behalf, from liability or ordinary negligent conduct which may occur.
Should any part or parts of this agreement be null and void, the balance of the agreement shall remain valid and maintain its full force and effect.
Signature Text
As the legal parent or guardian, I release and hold harmless Exceptional Cheer, LLC/EXA Sports, DBA, its owners and operators from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises or any premises under the control and supervision of Exceptional Cheer, LLC/EXA Sports,DBA, its owners and operators or in route to or from any of said premises.
Video & Photo Release
I give Exceptional Cheer, LLC/EXA Sports, DBA my permission to use photography and or video clips of my child for the purpose of advertising, brochures, web site, television broadcasting, and/or use of any video or photographic materials for any lawful purpose. ____________
Should any part or parts of this agreement be null and void, the balance of the agreement shall remain valid and maintain its full force and effect. ____________
