What's Going on at SGA:
Special Events and Additional Programs:
SGA offers many extracurricular activities. Throughout the year we host parties, sleepovers, clinics, and much more! Here are just some of the things we offer:
o Birthday parties- 60 minutes of fun in the gym followed by 30 minutes in the party room. We provide everything!
o Parties/sleepovers- themed and/or holiday parties last 3-4 hours, starting at age 5.
o Clinics- skill-specific clinics offer an hour of drills to help gymnasts progress more quickly.
o Parent's Night Out- drop off the kids for a movie and gym time while you enjoy a night to yourself!
o Summer Camp- our summer months are filled with crazy camp shenanigans! Camp includes an wide array of activities, including gym time, crafts, indoor and outdoor games, field trips, swimming, and more!
o At the end of May, Sapphire hosts an in-house, end-of-the-year show. This show is open to all recreational gymnastics students ages 3+. The entry fee for Spring Fling is $25. This event is entirely optional. Please view our "Year at a Glance Calendar" to see when this year's Spring Fling will be held!
Ways to Stay Informed:
At Sapphire Gymnastics Academy there is always something going on! Here are some great ways to stay informed:
o Visit our Website! sapphiregymnasticsacademy.com
o Like us on Facebook!
o Follow us on Instagram!
o Log into our Parent Portal!
o Check out our bulletin boards!
o Check your email! We communicate largely via email, so be sure to check it frequently to stay up to date on everything going on!
o E-Newsletter- At the beginning of each month we send out an e-newsletter. This includes upcoming events, reminders, and important dates.
o Our friendly Hospitality Department (HD)- We have staff on hand during nearly all our open hours to help answer your questions. Feel free to call us (Urbandale: 515-276-2027 or Des Moines: 515-288-9607), email us (Urbandale: sapphirecustomerservice@yahoo.com or Des Moines: sapphiregym@yahoo.com), or stop by. We are here to help!
Coming to Class:
Before Class:
Before class begins, you are welcome to wait in our lobbies with your child. Students may not be left unsupervised and may not enter the gym until they are signaled to do so by their instructor. Please supervise your children in the waiting area for their safety.
During Class:
Aside from parent-tot classes, parents are not allowed in class areas but are welcome to observe from the waiting area. During class, it is important to both our athletes and our instructors that outside distractions are kept to a minimum. Parents are expected not to disrupt class. Our instructors are skilled at handling the numerous situations that occur in the gym. Please allow them to use their professional training to their full capacity without interruptions. If you need to pick up your child early, please ask the HD for assistance.
After Class:
You are not required to stay while your child is in class, however, please plan to pick up your children from class on time. Students may not be left unsupervised. For the safety of your child, (s)he will not be allowed to leave the building without parent supervision.
Dress Code:
For the safety of our athletes, the following dress code must be followed: Female students at SGA are to wear any style of leotard. Female students are also permitted to wear tight-fitting shorts over their leotards. Two-piece leotards and sports bra/shorts combos are not allowed. Male gymnasts must wear athletic shorts (avoiding zippers, buttons, etc.) and a form-fitting t-shirt or tank top. Ninjas must wear the Ninja uniform which includes your choice of athletic shorts (avoiding zippers, buttons, etc.) along with the Ninja specific t-shirt and armband/headband. All students are required to be barefoot, have long hair pulled away from his/her face, and must take off all jewelry, with the exception of small stud earrings.
Class Sizes:
Maximum class size ratios at SGA are as follows.
Opal and Ninja Zone 6
Spinel, Tanzanite, Topaz, Alexandrite, Ruby, Beginner Boys, & Intermediate Boys 8
Amethyst, Peridot, and Jade 7
Competitive programs 8-10
If you have to miss class:
During the School-Year session, if your child misses a class for any reason you may attend Open Gym or Family Fun Night for free. Just be sure to let the Hospitality staff know that you are making-up when you arrive! Please visit our website for current times, as they do change throughout the year. Sapphire Gymnastics Academy does not offer make-ups in other classes during the school year, however that is an option during the Summer Session.
Moving Up:
Treasure Tumbler students and Lil Ninja's move classes based on age as of June 30th, September 30th, and January 31st.
o If your child has a birthday between February 1st and June 30th, simply enroll him/her in the next age group for the Summer Session.
o If your child has a birthday between July 1st and September 30th, simply enroll him/her in the next age group for the School-Year Session.
o If your child has a birthday between October 1st and January 31st, HD will contact you via email during Winter Break with available days/times for the next age group.
Students in the 6+ program are eligible to move-up during "Mobility Months" (May, August, and December). Mobility is based entirely on skill level. SGA instructors evaluate students at the end of each trimester (May, August, and December). If your child shows a strong understanding and mastery of the designated skills, HD will contact you via email, during Mobility Months, with available days/times for the next level.
Ninjas ages 5+ are eligible to move up only once they have completed their Mission. Ninjas are evaluated at the end of each trimester (May, August, and December). If your ninja shows a strong understanding and mastery of the designated skills, HD will contact you with available practice Mission times (optional) as well as the Mission date/time. Once your ninja completes the Mission, (s)he may transfer to the next level.
Registration Fee:
This $25/child is a non-refundable annual fee that is automatically charged within 1 business day of initial registration.
This fee is automatically charged once per calendar year, at the beginning of your annual registration month.
Your registration fee not only gives you access to register for SGA classes and camps, but also gives you discounted pricing on all events, clinics, birthday parties, Open Gyms, and Family Fun Nights.
Billing:
Overview:
Tuition at SGA is automatically billed to the account of your choice on the 1st of each month.
Tuition is not prorated when: 1) there are fewer than four classes in a month*See Closings procedure, 2) class is missed *See Absences procedure, 3) enrollment is terminated prior to the session ending *see Ending Enrollment procedure.
Tuition is prorated when: 1) enrollment begins in the middle of a month, 2) the session ends in the middle of the month 3) medical leave *see Medical Leave procedure*
Closings:
SGA is closed for four full weeks throughout the year- Spring Break, Summer Break, and 2 weeks for Winter Break. These week-long closings are figured into the price of tuition, therefore tuition is not prorated, and make-up options are not offered. SGA is also closed for the following additional holidays: Independence Day, Labor Day, Beggar's Night, and Thanksgiving (Thursday-Sunday). Tuition is not prorated for these holidays; however, make-up options are available.
Multiple Class Discount:
The class of greatest value is full price. Every class after receives a 10% discount. This applies to enrollment for multiple children, as well as enrollment for the same child in multiple classes. This is not applicable to any USAG competitive classes or Discovery Kids Club tuition.
Medical Leave:
We understand that life can be unpredictable! If your child will be unable to attend classes for an extended period of time due to a medical situation (broken arm, serious surgery, etc.), tuition may be refunded. Simply submit a doctor's note when (s)he is able to return and absences during that time will be refunded. This note must include 1) reason for absence 2) time frame of medical leave, and 3) approval to return to regular physical activity.
Delinquent Accounts:
A $20.00 Declined Payment Fee will be assessed in any incident of a declined payment.
This includes expired debit and credit cards, invalid debit and credit cards, insufficient funds, etc.
All accounts must be current by the end of the month to continue enrollment at SGA. Accounts with a 30 day past due balance will be dropped from all classes. Students may re-enrolled in an available class once the account balance reaches zero.
Ending Enrollment:
Once a child is enrolled at SGA (s)he will be enrolled in that session until we are notified otherwise. This means that all students enrolling in the School-Year Session will remain enrolled through the end of May and students enrolled in the Summer Session will be registered through mid-August. At the end of each session your enrollment and monthly billing is automatically terminated and must be renewed for the new session.
If you wish to end your child's enrollment prior to the end of the session, you must provide written notice thirty days before the first of the month via Sapphire's "Withdrawal Form." You may request this form from our Hospitality Department at any time. Withdrawals will not be accepted via phone, voicemail, or email. SGA holds a spot for your child in his/her class. Many of our classes are full and may have waiting lists. It is out of courtesy to others that we need an accurate record of students in each class.
Class Cancellation:
Instructor Emergency:
SGA instructors are devoted to providing a consistent instructor for your child. However, there are some unavoidable circumstances (illness, family emergency, etc.) that may render an instructor incapable of coaching. If another qualified SGA staff member is available to step in, your child will have a substitute. However, if a substitute is unavailable your child's class may be subject to cancellation. In this instance, an email notification will be sent no less than 60 minutes ahead of your child's class. Make-up options will be available and communicated via email.
Extreme Weather:
SGA follows the Urbandale or Des Moines Public School District in weather related closings. This means if Urbandale or Des Moines Public should have a(n),
Late start - all morning activities at SGA will be cancelled
Early out - all evening activities will be cancelled
No school - morning classed will be cancelled and a decision about evening activities will be made by 12pm
In the event that SGA closes for extreme weather, we will send out an email, post on our Facebook, and update our website. Any time the gym is closed for extreme weather, make-up options will be available and communicated via email.
Allergy Statement:
Sapphire Gymnastics Academy is not an allergy free zone. Specifically, children may be exposed to peanuts and other nut products, eggs, dairy, etc. Discovery Kids Club, JO Team, and other programs may spend time outdoors during which time children may be exposed to pollen, grass, etc. SGA does make efforts to keep children away from allergens but does not guarantee that children will not be exposed. If children do have food allergies they will be asked to eat away from children who bring foods that may trigger an allergic reaction.
VIRTUAL Class Waiver
Sapphire Gymnastics Academy's Home Learning Program trains relatively safe activities. Yet, any time an activity involves momentum and acrobatics, there is a risk of minor to severe injury. In order to make our program as safe as possible, all of our staff members are required to go through our proprietary training courses. In consideration of participating in SAPPHIRE GYMNASTICS ACADEMY'S HOME LEARNING PROGRAM, I represent that I understand the nature of this Activity and I hereby for myself, my children, my heirs, and executors vow that if any of the aforementioned should partake in physical activity utilizing this program, the same shall be qualified, in good health, and in proper physical condition to participate in such Activity. I acknowledge that if I believe event conditions are unsafe, I will immediately discontinue participation in the Activity. I fully understand that this, similar to all other sports and activities, involves risks of bodily injury, including permanent injury, which may be caused by my own actions, or inactions, those of others participating in the event, the conditions in which the event takes place, or the negligence of the "Releasees" named below; and that there may be other risks either not known to me or not readily foreseeable at this time; and I fully accept and assume all such risks and all responsibility for losses, cost, and damages I incur as a result of my participation in the Activity. I hereby release, discharge, and covenant not to sue SAPPHIRE GYMNASTICS ACADEMY, its respective affiliates, administrators, directors, agents, officers, volunteers, and employees, other participants, any sponsors, advertisers, and, if applicable, owners and lessors of premises on which the Activity takes place, (each considered one of the "RELEASEES" herein) from all liability, claims, demands, losses, or damages, on my account caused or alleged to be caused in whole or in part by the negligence of the "Releasees" or otherwise, including negligent rescue operations and future agree that if, despite this release, waiver of liability, and assumption of risk, I, or anyone on my behalf, makes a claim against any of the Releasees, I will indemnify, save, and hold harmless each of the Releasees from any loss, liability, damage, or cost, which may incur as the result of such claim. By viewing the online videos I agree to the above.
Waiver of Liability:
In consideration of participation in Gymnastics/Tumbling/Trampoline/Ninja Zone, I represent that I understand the nature of this Activity and that I am qualified, in good health, and in proper physical condition to participate in such Activity. I acknowledge that if I believe conditions are unsafe, I will immediately discontinue participation in the Activity. I fully understand that this Activity involves risks of serious bodily injury, including permanent disability, paralysis and death, which may be caused by my own actions, or inactions, those of other participation in the event, the conditions in which the event takes place, or the negligence of the "releases" named below. I fully accept and assume all such risks and all responsibility for losses, cost, and damages I incur as a result of my participation in the Activity. I hereby release, discharge, and covenant not to sue Sapphire Gymnastics Academy or Ninja Zone, its respective administrators, directors, agents, officers, volunteers, employees, other participants, sponsors, advertisers and, if applicable, owners, and lessors of premises on which the Activity takes place (each considered one of the RELEASES herein), form all liability, claims, demands, losses, or damages on my account caused in whole or in part by the negligence of the "releases" or otherwise, including negligent rescue operations and future agree that if, despite this release, waiver of liability, and assumption of risk I, or anyone on my behalf, makes a claim against any of the Releases, I will indemnify, save, and hold harmless each of the Releases from any loss, liability, damage, or cost, which any may incur as the result of such claim.
Any and all Ninja skills will be conducted in a safe gym environment and will hold Sapphire Gymnastics Academy and Ninja Zone harmless of any injuries incurred in and outside gym areas.
I have read the Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement, understand that I have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it to be a complete and unconditional release of all liability to the greatest extent allowed by lay and agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect.
Photo Release Waiver:
I hereby authorize Sapphire Gymnastics Academy, and Ninja Zone to publish the photographs and videos taken of me and/or the undersigned minor children, and our names, for use in the printed publications, website and training purposes. I release Sapphire Gymnastics Academy and Ninja Zone from any expectation of confidentiality for the undersigned minor and myself and attest that I am the parent of legal guardian of the children listed below and that I have the authority to authorize the use of their photographs, videos and names. I acknowledge that since participation in publications and websites produces by Sapphire Gymnastics Academy and Ninja Zone is voluntary, neither the minor children, nor I will receive financial compensation. I further agree that participation in any publication and website produced by Sapphire Gymnastics Academy and Ninja Zone confers no rights of ownership whatsoever. I release Sapphire Gymnastics Academy and Ninja Zone, its contractors and its employees from liability for any claims by me or any third party in connection with my participation or the participation of the undersigned minor children.
