Welcome All to Chantilly Academy
Welcome to Chantilly Academy Gymnastics & Preschool. We value, celebrate and respect individuals of all races, ethnicity, gender, disability and religion. In addition, we are committed to treating all persons with dignity and respect in an honest, open, fair, and friendly manner. We promote and support a learning community where all people can grow and work together in a safe and secure atmosphere free of fear, bias, discrimination and other negative treatment. We affirm the right to freedom of thought and expression of opinion within the bounds of courtesy, sensitivity, responsibility and respect to others with different views. CA seeks to foster understanding and respect among individuals and groups through education and constructive approaches for resolving misunderstandings and conflict.
Please read & acknowledge you have read each of the following important membership agreement items. CA must have an up to date portal agreement for each child participating in a class or event prior to participation taking place. This agreement is valid for ALL classes, events, camps and parties for the entire season (through 8/31/2021). *Please Note that the following programs have additional tuition, fees and participation agreements: *Active Kids Programs, Pre Team & Competitive Team, NinjaZone and CA Classroom Preschool Program for 3-5yr olds. Visit our website at www.chantillyacademy.com and your customer portal for ease of scheduling, payments and account updates.
Registration & Tuition
An Annual Registration Fee of $65.00 is due every 12 months. Family discounts apply. CA Virtual Membership or Limited Camp Membership $35.00. Transfer upgrade is available with original registration date. A current Online Membership Agreement must be completed prior to participation taking place. To best service our customers please activate your TEXT MESSAGE access and provide a head shot of each child enrolled. This will enhance your CA experience, keep you more informed and allow us to stay connected. Updates can/should be made through your Online Customer Portal which can be accessed online at www.chantillyacademy.com.
Membership and Class Enrollment is ongoing and requires a valid credit card on file for automatic enrollment in AUTOPAY for all charges of tuition, fees and/or additional charges to your account. Chantilly Academy membership is continuous. AUTOPAY CHARGES are processed on the 15th of each month for the following month's scheduled classes (3, 4 or 5 classes/mo). An Unpaid Balance Fee of $15.00 is charged on the 25th of each month (this includes declined credit cards on file). Additional Fees will apply to all Unpaid Balances after the 1st of the month. Admittance to class, practices or events can not be authorized if accounts are not paid.
Disenrollment of your student from CA's programs requires that written notice be submitted to the main office a minimum of 30 days in advance of the next tuition due date. You may email us at info@chantillyacademy.com. There are NO refunds for enrollment fees (tuition and registration fees) if 30 day advance notice is not received. No refunds are given for missed classes.
Additional Charges: $35.00 for Returned Payments, $15.00 Class Transfer Fee, $25.00/15 minutes Early Drop Off/Late Pick Up Fee, $50.00 per child Cancellation Fee and $20.00 non-refundable Trial Class Payment. All payments are NON Refundable and NON Transferable.
Rescheduled Classes & Inclement Weather
Due to COVID-19 and its related space limitation regulations & guidelines, Live In Gym Rescheduled classes are not available at this time. CA tuition pays for your child's slot in class, regardless of attendance. Classes have NO cash value once missed. Under non pandemic conditions, CA offers rescheduled classes to CURRENT MEMBERS ONLY for 1 missed class per month based on availability so long as space permits. CA will endeavor to honor any eligible rescheduled classes to all actively enrolled students upon resuming this option. Under normal rescheduled class guidelines, these must be completed within 30 days of the absence, may not be transferred to another student/customers or used as credit. All rescheduled classes must be reserved with the main office.
Extended absences due to injury or illness will be handled on a case by case basis and must be accompanied by a doctor's note. Return to activity requires a signed doctor's release. Prior injury listing should be updated in your account with the main office or through your customer portal. In the event of an unscheduled closing due to inclement weather, each class is allotted one day per year which will NOT be eligible for a rescheduled class. If a class day has a 2nd weather closing, CA will provide a rescheduled class good for 30 days. Inclement weather closing notices will be posted on CA's voicemail, website and social media.
Parent Viewing, Spot TV & Media Acknowledgement
Our parent viewing area is temporary closed. USA Gymnastics SafeSport has approved the use of Spot TV for gymnastic facilities to provide closed-circuit, secure viewing of classes via the mobile app or your customer portal.
I understand that I have enrolled my child(ren) at Chantilly Academy Gymnastics and Preschool. CA has a program whereby webcams are in use and my child(ren) are under streaming video surveillance used for training and management purpose. In addition to, secure accessibility from the web in accordance with the terms and conditions associated with the Spot TV website (also referred to herein as "Spot TV"), I hereby consent to the photographing of myself and/or my minor child(ren) and the recording of my voice and or that of my child(ren). I agree that I have no rights to any of the video footage or photographs for any reason at any time. I also agree that I will not screenshot, copy, record, reproduce, alter, modify, or create derivative works from the Content and Service. I understand that unauthorized recording, duplication, or distribution of this copyrighted work is illegal. I assume full liability of all the terms outlined in this release for any family member's account activity associated with my child(ren). Copyrighted work includes all web streaming and video/audio recordings. I understand that legal action can be taken against me by Spot TV or CA for such copyright infringement. I understand that the term "photograph" as used herein encompasses still photographs, audio, and motion picture footage. *Please review online security features, privacy policy, and terms of service made available on Spot TV's website.
I understand and agree that the participants of ALL Chantilly Academy Gymnastics & Preschool Programs & The NinjaZone MAY be photographed, recorded OR videotaped during regularly scheduled classes or events. CA may use these images in SOME cases for purposes of advertising and publishing on brochures, website, news releases and other forms of media. I agree that neither the minor child(ren) nor I will receive financial compensation. I further agree that participation in any publication and website produced by Chantilly Academy Gymnastics & Preschool or The NinjaZone confers no rights of ownership whatsoever.
Assumption of Risk
I am fully aware of and accept the risks associated with participation in all gymnastics related skills, events and activities involving height, motion and/or physical contact where there is risk of injury to the student. These activities, even if done correctly, and from interactions with others, including those who may perform moves improperly resulting in physical injury to student or bystanders, may consist of tumbling, jumping, aerial stunts, stretching and the use of acrobatic equipment commonly utilized in gymnastics activities, ninja, and related events. Our facility contains uneven surfaces and multi-level mats or equipment which could cause Student to fall or land improperly resulting in physical injury. I understand and agree that any physical activity may be inherently dangerous. I further understand that gymnastics/NinjaZone, and gymnastics/NinjaZone related activities always involve certain risks, including but not limited to: death, serious neck and/or spinal injuries resulting in paralysis, brain damage, and serious minor injury to virtually all bones, joints, muscles and organs.
I further acknowledge, understand, appreciate and agree that participation may result in possible exposure to and illness from infectious diseases, including, but not limited to, MRSA, Influenza and COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist. I knowingly and freely assume all such risks, both known and unknown, even if arising from the negligence of the releases of other participants, and assume full responsibility for my child(ren)'s participation and exposure.
Readiness to Participate/Medical Emergencies
I know of no impairment that would affect or be affected by the student's participation in any Chantilly Academy Gymnastics & Preschool activity, and I agree to notify Chantilly Academy Gymnastics & Preschool in writing if I learn that the student has or incurs any such impairment.
I hereby authorize any Chantilly Academy Gymnastics & Preschool employee to take the necessary steps regarding the administration of first aid, including the use of an AED and/or authorization to seek medical treatment for any injury or illness the participant may have. I grant permission to transport the participant to the appropriate hospital, if deemed necessary. Members are expected to carry their own accident and medical insurance. I agree to notify the main office immediately if the participant(s) I am registering are, or become, UNINSURED. I understand participation is still allowed, but requires additional agreement terms.
Release of Liability
I, the undersigned parent(s) or guardian(s) of the student(s) herein named, in consideration of Chantilly Academy Gymnastics & Preschool, accepting the student, hereby agree to release, indemnify and save harmless Chantilly Academy Gymnastics & Preschool hold, its employees, agents, officers and directors against all claims, judgments or demands for damages occurring as a result of injuries sustained by the student named above during or as a result of any course given the student by Chantilly Academy Gymnastics & Preschool or during or as a result of any event or other activity, including Ninja Zone, sponsored by or participated Chantilly Academy Gymnastics & Preschool.
Acknowledgement & Agreement
By completing the Full Name Signature (First & Last Name) below you understand and agree to all Membership Policies & Procedures , and to the Release, Waiver of Liability & Assumption of Risk Agreement set forth by Chantilly Academy Gymnastics & Preschool. This form is required to be signed each year prior to participation taking place. Participants must adhere to all class and behavior safety guidelines or participation/membership may be revoked. There is NO smoking, drugs, alcohol or firearms allowed at any time inside or outside of CA. All Safety Rules and Guidelines apply in all areas of CA including the outside areas and parking lots. Please go slowly in all parking lots and watch for children & pedestrians.
