Withdrawal
I understand that to withdraw from classes or a team, I will need to complete a "Gymfinity Pause Form" (available from the Gymfinity office) by the 20th of the current month. If I drop after the 20th of the month without a completed "Pause Form" I may be subjected to a $25 late withdrawal fee and tuition for their class for the next month.
Families that have paid the annual Member Fee may re-enroll in classes at any time throughout the year without an additional membership fee. Membership fees are payable at registration and are non-refundable. Membership for Gymfinity's current classes runs through August 31, 2022.
For families that are new to Gymfinity, if, after the first 2 classes, your child is not satisfied with our program, you will receive a refund of the tuition paid for the month that you were enrolled. Though the Member Fee will not be refunded, you may re-enroll at any time during the year without a new member fee. You must contact the Gymfinity office in person, by phone, through the Parent Portal, or through email before the 3rd class to receive a refund of tuition.
FOR SUMMER CAMP: Gymfinity must be notified two weeks before the start of the week you are canceling. Gymfinity will refund the week's payment, less a $25 administrative fee per week. Single-day cancellations will be refunded minus a $10/day administrative fee per day. Cancellations within two weeks of the camp start will not be given a refund.
Student Drop Off & Pick Up/Class Observation
For the safety and security of all our children, we highly encourage Drop Off/Pick Up from INSIDE the building. If your athlete is dropped off, we will have someone who can direct them where to go once they are in the building. It is not Gymfinity policy to have unattended children leave the building. If you need to pick your child up, please notify the Gymfintiy Office that you will be picking your child up in the circle driveway. All families leaving the building are encouraged to leave through the door that meets up to our circle driveway.
Discipline procedures / Makeups
I understand that Gymfinity reserves the right to remove any child from class for disciplinary reasons and removed children are not afforded a refund or credit for missed class time.
If my student misses a class during the month, they are eligible for make-up. No adjustment to tuition is made. I am highly encouraged to let the Gymfinity office know if my child will be absent prior to missing the class.
· If a scheduled make-up is missed, the make-up cannot be rescheduled.
· Unused makeups cannot be applied as a credit toward tuition.
· We will prorate new students at the time of registration. Special Needs classes are not prorated and there are no makeups for missed Special Needs classes.
SUMMER CAMP: There are no make-ups or credits for missed days due to illness.
Tuition / Member Fee / Payment / Card on File
-Tuition is listed for four classes per month. However, if there is a fifth class in a month, tuition will be charged for five classes. If due to a Gymfinity closure, there are only three classes in a month, tuition will be charged for three classes.
-I understand that tuition is due on or before the 1st of the month. Failing to pay by that date will subject me to a $25 late fee.
· Should I choose to withdraw without completing a Pause Form by the 20th of the month, I will be liable for tuition for the next month.
· I will be emailed a statement on the 21st of the month showing my current balance and my credit card will be charged that same day.
· Accounts with an outstanding balance not paid on the 21st will automatically be charged again on the 1st of the month.
· If the balance is not paid by the end of the day on the 1st, the account will incur a $25 late fee and my child will be dropped from class on the 2nd of the month.
The Annual Member Fee of $75 is due at the time of registration. The Member Fee is a per family fee and covers the period from September 1, 2021-August 31, 2022. The Member Fee is non-refundable.
· If I choose not to provide credit card information, I am requiring the office to calculate and bill my account manually. This process will incur a $10 monthly fee in addition to monthly tuition charges.
· Families that split payments will incur a $5 fee on top of tuition.
· Any check returned to Gymfinity for insufficient funds will incur a $35 fee.
· For your security, the Gymfinity office is unable to update the credit card information in your account. If you are unable to access the Parent Portal, the Gymfinity office can take a one-time payment via the phone and would require you to update the credit card in the Parent Portal before the next billable period.
· I am responsible for updating my credit card information in the Parent Portal on the Gymfinity website.
SUMMER CAMP: There is no membership fee required for enrollment only in Gymfinity's Bummer Free Summer Camp. All fees for summer camp must be paid at least two weeks prior to the date of the camp. If not, camper(s) will be un-enrolled and their spot will be open to other participants. Again, cancellations within two weeks of the date of the camp will receive no refunds or credits.
My child is healthy and can participate.
My/Our child/children has/have no physical or health conditions that would limit his or her participation in athletic activities or present a known and undue risk of transmitting any virus and/or disease to other participants in these activities. I/We hereby give permission for my/our child/children to participate in activities at, or with, Gymfinity Gymnastics and to work on all of the necessary equipment at the physical location of Gymfinity Gymnastics or under the charge of its instructors.
COVID 19 Reporting
I/We understand that Gymfinity Gymnastics must inform the County Health Department and may inform other participants of any confirmed diagnosis of COVID-19 (or other transmittable viruses/disease), to the extent they may have been exposed, but will maintain confidentiality to the extent possible; I/we waive all privacy-related claims based on such disclosure(s).
Unless a medical issue precludes it, all adults must wear a mask inside Gymfinity's building.
Assumption of Risk
I/We assume all risks and hazards incidental to the conduct of this activity and transportation to and from this activity. In case of emergency, the Gymfinity Gymnastics, staff has my/our permission to use their judgment with regard to treatment until I/we can be contacted. Moreover, I/we hereby authorize any qualified physician contacted to proceed with treatment. In case of emergency, I/we understand that my/our child/children will be transported to the nearest hospital (OR YOUR PREFERRED HOSPITAL) by the local emergency resource if the first responders deem it necessary.
Waiver of Responsibility
I/We understand that such risks simply cannot be eliminated. I/We knowingly, voluntarily, and expressly assume the risk of, and responsibility for, injury and damages. I/We specifically agree that the employees, owners, volunteers, and other agents of Gymfinity Gymnastics (the "Released Parties") shall not be responsible for such injuries/damages, even if caused in whole or part by the negligence or fault of the Released Parties, whether such negligence is present at the signing of this waiver or takes place in the future. This waiver and release does not apply to gross negligence or intentional torts by the Released Parties.
I will not bring my child to class if they are contagious.
I agree that if my child is contagious or potentially contagious; this would include but not be limited to the common cold, lice, flu, COVID-19, strep throat, or has a wound that may reopen; I will not bring him/her to class. I will receive make-up for this class. All minor wounds, that may reopen with activity, must be covered with a bandage and athletic tape before coming to Gymfinity. This includes, but is not limited to, cuts, scrapes, and warts.
I authorize medical care when needed for my child.
AUTHORIZATION OF MEDICAL CARE: In the case of illness or injury, if I cannot be reached, I authorize and desire emergency service care to be activated for my child. I accept responsibility for all associated expenses. I understand that if a head, neck, or back injury, or an obvious bone break occurs, Gymfinity will call 911, first, and then the parent, 2nd. When available, the parent and paramedic will determine whether transport to a hospital is needed. If the parent is unreachable, Gymfinity will encourage any injury requiring an emergency call be driven via ambulance to an urgent care facility.
Gymfinity may take pictures of classes/teams for marketing.
AUTHORIZATION OF LIKENESS RIGHTS: At any given time Gymfinity may take photographs, audio or video recordings of teams, events, classes, or camps. I authorize Gymfinity Ltd., or its designated agents, to use and display likeness images of my child or myself for advertising and decorative purposes. Children are never identified by the full name.
I agree to indemnify Gymfinity from all liability.
LIABILITY WAIVER AND INDEMNITY AGREEMENT: As conditions of the participation of the student described previous ("my child") in any of the programs conducted by Gymfinity, Ltd., d/b/a Gymfinity Gymnastics, including but not limited to tumbling, gymnastics, ninja or other events and programs, whether conducted on or off the premises of Gymfinity Gymnastics, I agree to the following:
1. I waive any claims for bodily injury, personal injury or property damage against Gymfinity, Ltd., its officers, directors, shareholders, employees, agents and insurers (collectively, "Gymfinity"), and any owners or lessors of the premises and any equipment used in connection with any programs of Gymfinity arising out of our child's participation in any of the programs of Gymfinity whether on or off Gymfinity's premises, or travel for the purpose of participating in any such programs or event.
2. I understand that this waiver extends to injuries incurred by any member of my family, including my child identified above, myself, or any other family member.
3. This agreement shall remain in effect as long as, and whenever our child participates in any activity at or with Gymfinity.
4. If this agreement is not effective to waive liability on behalf of our child, ourselves, or other family members, we further agree to indemnify Gymfinity for its liability including all costs, fees, and expenses incurred by Gymfinity in connection with such liability.
FOR SUMMER CAMP: In addition to all of the above, Gymfinity is not responsible for the loss, theft, or damage to any equipment or materials that students bring to Gymfinity's Bummer Free Summer Camp. This includes but is not limited to, personal electronic devices such as cell phones, tablets or laptops.
This is my acceptance of all within whether proxy or parent.
This registration/waiver is a contract of release of liability, whether signed or unsigned by the client or responsible adult completing this form. It is issued by Gymfinity, Ltd. based on the parent's acceptance, by personally completing the registration/waiver or having it completed by a designated proxy adult.
I have read this in their entirety and accept all policies.
ACCEPTANCE OF RULES, VALUES, AND POLICIES: I have read these policies entirely and accept and agree to all the policies listed within. I fully understand the policies regarding tuition, attendance, safety, programming, payment information, medical care, and the use of likeness. I also am agreeing fully to the Liability Waiver and Indemnity Agreement. My electronic signature validates this form as an indemnity agreement and liability waiver as described above.
I agree to pay all fees and charges.
AGREEMENT TO PAY: I agree to pay all charges on my account. I understand that there are no credits or refunds for missed or canceled classes. I understand I am responsible for any fees assessed for late or invalid payments.
Charges for the class(es) will be calculated and your credit card will be charged once the registration is reviewed by the office staff. Multiple child discounts apply to immediate family members only. Tuition prices are subject to change annually. Unless I completed a Pause Form by the 20th of the month prior, I understand that if my full balance is not paid BY the end of the day on the 1st of the month, I will incur a $25 late fee.
I authorize Gymfinity to charge my credit card monthly on the 21st of the month for classes the following month. I authorize Gymfinity to charge my credit card for any pro shop purchases or vending purchases.
FOR SUMMER CAMP: I authorize Gymfinity to charge my credit card each week for Summer Camp as long as I am enrolled.
