Withdrawal
I understand that to withdraw from classes or a team, I will complete a "Gymfinity Pause Form" (available from Gymfinity office) by the 20th of the current month. If I drop after the 20th of the month without a completed "Pause Form" I will be subjected to a $25 late withdrawal fee and tuition for their class for the next month.
For families that are new to Gymfinity, if, after first 2 classes, your child is not satisfied with our program, you will receive a refund of the tuition paid for the month that you were enrolled minus a $25 administrative fee. You must contact the Gymfinity office in person, by phone, through the Parent Portal or through email before the 3rd class to receive a refund of tuition.
SUMMER CAMP: Gymfinity must be notified two weeks before the start of the week you are canceling. Gymfinity will refund the week's payment, less a $25 administrative fee per week.
Student Drop Off & Pick Up/Class Observation
We highly encourage Drop Off/Pick Up from outside. If your athlete is dropped off, we will have someone who can direct them where to go once they are in the building. If you are picking up, we will keep your athlete inside until you arrive.
Everyone entering the building will be required to have their temperature taken. A touchless thermometer will be used to record the temperature and a "Yes" (admittance allowed) or "No" by the name will be the only written record of the measure. A body temperature less than 100.4 degrees Fahrenheit is required. This includes being asked a few questions to surmise current exposure status.
Only one adult is allowed in per student. The lobby will have an extremely limited area provided for an audience. If all the observation areas are filled, we will ask you to leave. If you have watched a class, we would ask you to be considerate of other parents that may not have been able to watch class and try to only attend 1/month.
Discipline procedures / Makeups
I understand that Gymfinity reserves the right to remove any child from class for disciplinary reasons and removed children are not afforded a refund or credit for missed class time.
Tuition is based upon 4 weeks per month, should my child miss a class within those 4 weeks, they are eligible for a make-up. My child will be placed in a class at or below their skill level to ensure safe participation.
· If the gym closes for a holiday or regularly scheduled quarterly maintenance, therefore creating a month with only 3 scheduled classes, a makeup will be offered for some other time during the month.
· If there are 5 weeks in a month, there will be no additional charge for the extra class, therefore a makeup would not be offered for the extra class if it is missed.
To appropriately schedule a make-up for a missed class, I am highly encouraged to let the Gymfinity office know if my child will be absent prior to missing the class.
· If a scheduled make-up is missed, the make-up cannot be rescheduled. Already scheduled makeup classes may not be rescheduled.
· Unused makeups cannot be used as a substitute for paying tuition.
· We do not prorate for missed classes for enrolled students. However, we will prorate new students at the time of registration. Special Needs classes are not prorated and there are no makeups for missed Special Needs classes.
SUMMER CAMP: There are no make-ups or credits for missed days due to illness unless a Doctor's note is provided.
Tuition / Payment / Card on File
· I understand that tuition is due on or before the 1st of the month. Failing to pay by that date will subject me to a $25 late fee.
· Should I choose to withdraw without completing a Pause Form by the 20th of the month, I will be liable for tuition for the next month.
· I will be emailed a statement on the 21st of the month showing my current balance and my credit card will be charged that same day.
· Accounts with an outstanding balance not paid on the 21st will be charged again on the 1st of the month.
· If balance is not paid by the end of the day on the 1st, the account will incur a non-refundable $25 late fee. Additionally, my child will be dropped from class on the 2nd of the month.
· If I choose not to provide credit card information, I am requiring the office to calculate and bill my account manually. This process will incur a $10 monthly fee in addition to monthly tuition charges.
· Families that split payments will incur a $5 fee on top of tuition.
· Any check returned to Gymfinity for insufficient funds will incur a $35 fee.
· For your security, the Gymfinity office is unable to update the credit card information in your account. If you are unable to access the Parent Portal, the Gymfinity office can take a onetime payment via the phone and would require you to update the credit card in the Parent Portal before the next billable period.
· I am responsible for updating my credit card information in the Parent Portal on the Gymfinity website.
SUMMER CAMP:
· Gymfinity must be notified at least TWO WEEKS PRIOR to the start of the summer camp week you are cancelling. Gymfinity will refund the week's payment, less a $25 administration fee.
· Since field trips and staff are confirmed, cancellations within 2 weeks of the camp's start date will NOT be given a refund or make-up.
My child is healthy and can participate.
My/Our child/children has/have no physical or health conditions that would limit his or her participation in athletic activities or present a known and undue risk of transmitting any virus and/or disease to other participants in these activities. I/We hereby give permission for my/our child/children to have their temperature(s)taken before participation in activities at Gymfinity Ltd., d/b/a Gymfinity Gymnastics; participate in activities at, or with, Gymfinity Gymnastics and to work on all of the necessary equipment at the physical location of Gymfinity Gymnastics or under the charge of it's instructors. I/We understand that Gymfinity Gymnastics will keep confidential information regarding participants' temperatures and reserves the right to exclude individuals from participation in activities based on this information in accordance with its policies.
COVID 19 Reporting
I/We understand that Gymfinity Gymnastics may inform other participants of any confirmed diagnosis of COVID-19 (or other transmittable virus/disease), to the extent they may have been exposed, but will maintain confidentiality to the extent possible; I/we waive all privacy-related claims based on such disclosure(s).
Assumption of Risk
I/We assume all risks and hazards incidental to the conduct of this activity and transportation to and from this activity. In case of emergency, the Gymfinity Gymnastics, staff has my/our permission to use their judgment with regard to treatment until I/we can be contacted. Moreover, I/we hereby authorize any qualified physician contacted to proceed with treatment. In case of emergency, I/we understand that my/our child/children will be transported to the nearest hospital (OR YOUR PREFERRED HOSPITAL) by the local emergency resource if rescue squad deems necessary.
Waiver of Responsibility
I/We understand that such risks simply cannot be eliminated. I/We knowingly, voluntarily, and expressly assume the risk of, and responsibility for, injury and damages. I/We specifically agree that the employees, owners, volunteers, and other agents of Gymfinity Gymnastics (the "Released Parties") shall not be responsible for such injuries/damages, even if caused in whole or part by the negligence or fault of the Released Parties, whether such negligence is present at the signing of this waiver or takes place in the future. This waiver and release does not apply to gross negligence or intentional torts by the Released Parties.
I will not bring my child to class if they are contagious.
I agree that if my child is contagious or potentially contagious; this would include but not be limited to the common cold, lice, flu, COVID-19, strep throat, or has a wound that may reopen; I will not bring him/her to class. I will receive a make-up for this class. All minor open wounds (e.g., warts) must be covered with a bandage and athletic tape before coming to Gymfinity.
SUMMER CAMP: There are no make-ups or credits for missed days due to illness unless a Doctor's note is provided.
I authorize medical care when needed for my child.
AUTHORIZATION OF MEDICAL CARE: In the case of illness or injury, if I cannot be reached, I authorize and desire emergency service care to be activated for my child. I accept responsibility for all associated expenses. I understand that if a head, neck or back injury, or an obvious bone break occurs, Gymfinity will call 911 and then the parent. When available, the parent and paramedic will determine whether transport to a hospital is needed. If the parent is unreachable, Gymfinity will encourage any injury requiring an emergency call be driven via ambulance to an urgent care facility.
Gymfinity may take pictures of classes/teams for marketing.
AUTHORIZATION OF LIKENESS RIGHTS: At any given time Gymfinity may take photographs, audio or video recordings of teams, events, classes or camps. I authorize Gymfinity Ltd., or it's designated agents, to use and display likeness images of my child or myself for advertising and decorative purposes.
I understand that Gymfinity is not responsible for any use and/or distribution if my child is photographed in the background of a photograph of another child who's picture is being taken by their parent or guardian.
I agree to indemnify Gymfinity from all liability.
LIABILITY WAIVER AND INDEMNITY AGREEMENT: As conditions of the participation of the student described previous (“my child”) in any of the programs conducted by Gymfinity, Ltd., d/b/a Gymfinity Gymnastics, including but not limited to tumbling and gymnastics events and programs, whether conducted on or off the premises of Gymfinity Gymnastics, I agree to the following:
1. I waive any claims for bodily injury, personal injury or property damage against Gymfinity, Ltd., its officers, directors, shareholders, employees, agents and insurers (collectively, “Gymfinity”), and any owners or lessors of the premises and any equipment used in connection with any programs of Gymfinity arising out of our child’s participation in any of the programs of Gymfinity whether on or off Gymfinity’s premises, or travel for the purpose of participating in any such programs or event.
2. I understand that this waiver extends to injuries incurred by any member of my family, including my child identified above, myself, or any other family member.
3. This agreement shall remain in effect as long as and whenever our child participates in any activity at or with Gymfinity.
4. If this agreement is not effective to waive liability on behalf of our child, ourselves or other family member, we further agree to indemnify Gymfinity for its liability including all costs, fees and expenses incurred by Gymfinity in connection with such liability.
This is my acceptance of all within whether proxy or parent.
This registration/waiver is a contract of release of liability, whether signed or unsigned by the client or responsible adult completing this form. It is issued by Gymfinity, Ltd. based on the parent's acceptance, by personally completing the registration/waiver or having it completed by a designated proxy adult.
I have read these in their entirety and accept all policies.
ACCEPTANCE OF RULES, VALUES AND POLICIES: I have read this form entirely and agree to abide by the policies listed within. I fully understand the policies regarding tuition, attendance, safety, programming, payment information, medical care and the use of likeness. I also am agreeing fully to the Liability Waiver and Indemnity Agreement. My electronic signature validates this form as an indemnity agreement and liability waiver as described above.
I agree to pay all fees and charges.
AGREEMENT TO PAY: I agree to pay all charges on my account. I understand that there are no credits or refunds for missed or canceled classes. I understand I am responsible for any fees assessed for late or invalid payments.
Charges for the class(es) will be calculated and your credit card will be charged once the registration is reviewed by the office staff. Multiple child discounts apply to immediate family members only. Tuition prices are subject to change annually. Unless I completed a Pause Form by the 20th of the month prior, I understand that if my full balance is not paid BY the end of the day on the 1st of the month, I will incur a $25 late fee.
I authorize Gymfinity to charge my credit card monthly on the 21st of the month for classes the following month.
SUMMER CAMP: All fees for summer camp must be paid at least two weeks prior to the date of the camp. If not, camper(s) will be un-enrolled and their spot will be open to other participants.
